Assistant Manager and Writer, Faculty Appointments, Reappointments, Promotion, Tenure (ARPT), and Emeriti

Location: hirify.global Hospital Site, Vancouver, BC, Canada. Full-time, onsite position in a health-care facility; successful verification of full Covid-19 vaccination is required before the start date.

Salary: $6,143.67–$8,830.25 CAD monthly.

Company

hirify.global is a university whose Department of Paediatrics manages faculty appointments, reappointments, promotion, tenure, and emeriti processes across multiple provincial, national, and international institutions.

What you will do

• Manage ARPT processes for Department of Paediatrics faculty, including administration, writing, metrics, committee reviews, votes, and policy compliance.
• Analyze faculty rank and promotion readiness, advise applicants, edit documentation, and investigate unusual or irregular cases.
• Write complex faculty reports, committee minutes, letters of offer, referee biographies, and other final-form documentation for senior university and faculty audiences.
• Coordinate external arm’s-length assessments, joint or cross-appointments, SPROT documentation, merit and distinguished achievement processes, events, and special projects.
• Compute and analyze teaching, research, publication, service, peer-evaluation, and longitudinal performance metrics; manage and develop faculty databases and use scientometric databases.
• Recruit, train, supervise, and evaluate co-op or work-study students and temporary staff while collaborating with internal and external stakeholders.

Requirements

• Undergraduate degree in a relevant discipline and a minimum of two years of related experience, or an equivalent combination of education and experience.
• Effective oral and written English communication, leadership, interpersonal, organizational, and attention-to-detail skills.
• Ability to interpret and advise on university policies, procedures, agreements, governance, and administrative systems.
• Ability to research, compile, review, analyze, and synthesize complex information into summaries, reports, faculty metrics, and final-form documentation.
• Ability to create or oversee databases, maintain databases, and conduct comparative analyses of individual and departmental faculty performance.
• Ability to conduct analyses using scientometric databases and produce faculty performance metrics.
• Intermediate computer skills, including Microsoft Office, and ability to use Workday and HRMS.
• Ability to build productive relationships with internal and external stakeholders and explain complex information to diverse audiences.
• Ability to improve or develop processes, anticipate problems, manage resources, work independently and collaboratively under pressure, and meet competing deadlines.
• Ability to supervise, train, motivate, and manage the performance of co-op, work-study, and temporary staff, including setting goals, evaluating performance, providing feedback, and taking corrective action.

Nice to have

• Interdisciplinary background in writing, statistics, and human resource management.
• Experience working with faculty leaders and faculty committees.

Culture & Benefits

• Staff position in the non-union AAPS salaried administration category.
• Work closely with department leadership, faculty committees, Human Resources, university offices, external universities, and other stakeholders.
• Ongoing position with a full-time compensation range.
• Work involves independent judgment, strategic collaboration, complex problem-solving, and overlapping deadlines.
• Background checks and required health-facility vaccination verification apply.