Sales Administrator (Marine Autonomy)

Location: Boston, MA; US Citizen required

Company

hirify.global is a fast-growing startup developing autonomous technology for unmanned vessels, helping ships and workboats operate autonomously and remotely while improving crew safety and operator productivity.

What you will do

• Provide daily administrative support to the global Sales and Business Development team.
• Maintain customer, opportunity, order, quotation, agreement, and sales activity records in the CRM and shared documentation systems.
• Coordinate internal approvals, customer inquiries, onboarding, vendor registration, contract handoffs, and commercial deliverables.
• Prepare routine sales reports, pipeline summaries, activity reports, management review materials, and sales meeting documentation.
• Support customer and partner meetings, demonstrations, presentations, follow-up materials, and international sales activities across time zones.
• Identify administrative efficiency improvements and support standardized sales procedures and KPI tracking.

Requirements

• US citizenship and 2–4 years of experience in sales administration, sales coordination, commercial operations, or a related role.
• Strong organizational skills, attention to detail, and document management and administrative skills.
• Proficiency with Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.
• Experience working with CRM systems.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and coordinate across departments.

Nice to have

• Experience supporting international sales operations or geographically distributed teams.
• Familiarity with government contracting, defense procurement, or industrial technology sales.
• Experience preparing commercial quotations, proposals, and purchase order documentation.
• Experience with CRM systems and sales reporting tools.
• Familiarity with the marine industry, robotics, autonomy, or other technical industries.

Culture & Benefits

• Full-time role supporting a global sales team.
• Cross-functional collaboration with Finance, Operations, Engineering, Customer Success, and Program Management.