Proposal Coordinator (SaaS)

Location: Massy, France; hybrid setup with three mandatory office days per week

Company

hirify.global provides a cloud-based spend management and procurement platform that helps global organizations improve supplier collaboration, profitability, ESG performance, risk management, and productivity.

What you will do

• Create RFP response project plans, organize and lead kick-off calls, and prepare initial questionnaire responses using approved library content.
• Coordinate Sales, Presales, Marketing, IT, SMEs, subcontractors, vendors, and other partners through proposal reviews and completion.
• Manage proposal schedules, milestones, deadlines, assembly, and mailing or shipping requirements across EMEA and South EMEA.
• Maintain and update the hirify.global knowledge library with current boilerplate and technical answers, including post-submission updates and content audits.
• Work on multiple proposals simultaneously while assessing new tools, including AI, to improve content quality and team efficiency.

Requirements

• Native French and excellent written and oral English communication skills required.
• 1–3 years of relevant experience in a similar role and a bachelor's degree in business administration, IT, sciences, marketing, or a related discipline.
• Experience in a multicultural environment and familiarity with the technical software industry.
• Strong proficiency in MS Office, including advanced formatting in Word, PowerPoint, and Excel, and Google Suite, including Docs and Sheets.
• Proven project coordination or management abilities, exceptional organization, attention to detail, and the ability to manage multiple predefined deadlines.
• Ability to build relationships with Sales, Presales, Marketing, IT, and global teams; strong research, presentation, verbal communication, autonomy, and prioritization skills.
• Ability to learn quickly and openness to new tools, technologies, and continuous improvement.
• Comfort working in a hybrid setup with three mandatory office days per week.

Nice to have

• German, Dutch, Spanish, or Italian language skills.
• Background in the SaaS or technology industry.
• Understanding of procurement market challenges and experience in procurement or spend management.
• Experience with RFP automation tools such as Responsive or equivalent platforms.

Culture & Benefits

• Hybrid working model with three days in the office per week, snacks, and weekly office lunches.
• Training and career development opportunities, with potential paths into sales, solution consulting, marketing, project management, account management, or business development.
• International, multicultural, diverse, and inclusive environment focused on collaboration, product innovation, technology, and sustainable growth.
• Privately held, stable, and cash-flow positive company; regular social, sports, and musical activities.

Hiring process

• Initial screening call with the Talent team if the application matches the position requirements.
• Personalized interviews with internal stakeholders; interviews may be conducted virtually or onsite.