Executive Assistant

Location: Remote, Kyiv, Ukraine

Company

hirify.global is a global IT services and consulting company supporting digital transformation for enterprise and startup clients across more than 25 countries and five continents.

What you will do

• Manage the EVP Global Delivery’s calendar across internal and external stakeholders, multiple time zones, conflicts, focus time, and urgent requests.
• Coordinate international travel, including flights, accommodation, transportation, visas, itineraries, client visits, site engagements, and expense reports.
• Act as a communication point between the EVP, Executive Committee, delivery teams, and clients, coordinating distributed teams and routing decisions and priorities.
• Prepare Board and Executive Committee materials, collect inputs, assemble meeting packs, record minutes, and track action items.
• Support delivery leadership meetings by preparing agendas, distributing pre-reads, recording minutes, and following up on open actions.
• Maintain delivery commitment trackers covering milestones, client deliverables, escalations, and dependencies, and provide status reports highlighting risks.

Requirements

• 5+ years of experience in an executive assistant or senior administrative role reporting directly to upper management, ideally supporting delivery, operations, or client-facing leadership.
• Experience supporting C-suite and board-level executives while managing multiple priorities and stakeholders.
• Exceptional written and verbal communication skills in English.
• Ability to maintain strict confidentiality and handle sensitive company and client information discreetly.
• Experience managing international executive travel, including flights, accommodation, visas, itineraries, travel budgets, and expense administration.
• Experience leading projects end-to-end with accountability for budgets, deadlines, and stakeholder management.
• Solid financial acumen, including the ability to interpret P&L statements, balance sheets, margin, cash flow, and costs.
• Ability to work proactively in fast-paced, high-growth environments with remote and distributed teams across multiple time zones.

Nice to have

• Knowledge of Spanish, Ukrainian, or Russian.

Culture & Benefits

• Remote work with a Work From Anywhere culture.
• Comprehensive compensation and benefits package, including health insurance and a relocation program.
• Professional development through certification programs, mentorship, talent investment, internal mobility, and internships.
• Global, multicultural, and inclusive environment with open communication and regular team-building events.
• Values focused on sustainable business practices, community empowerment, fair operating practices, environmental sustainability, and gender equality.