Executive Assistant (Fintech)

Location: Remote, but candidates must already be based in Hong Kong. The description also states that the role is based in Malaysia with a hybrid schedule of 3 office days per week, creating a location inconsistency.

Company

hirify.global is a Southeast Asian financial technology and insurance platform expanding into spending, saving, investing, exchanging, and travel-related products.

What you will do

• Manage leadership calendars, resolve conflicts, prioritize critical meetings, and optimize time allocation.
• Act as a confidante and strategic partner to senior leaders, advising on prioritization, delegation, and time management.
• Arrange flights, hotels, cars, restaurants, and other executive support activities.
• Coordinate interviews for technical and business leaders with the recruiting team and collect timely feedback.
• Support special operational and strategic projects as needed.
• Provide close operational support to leaders working on AI products.

Requirements

• 5–7 years of experience in executive support or a similar support function.
• Experience supporting technical or business leaders and multiple leaders simultaneously.
• Experience in a high-growth startup, investment banking, or a similar environment.
• Experience managing and optimizing extremely busy calendars.
• Strong English communication is required; English is the main working language across global teams.
• Fluency with Google Calendar, Docs, Sheets, Gmail, and other modern productivity software, with willingness to learn new tools.
• Applicants must already be based in Hong Kong.

Culture & Benefits

• Lean, high-performance environment emphasizing speed, clarity, integrity, initiative, ownership, and excellence.
• Competitive salary and a trusted position supporting a high-level leader.
• Dynamic, fast-moving workplace where reliability and ownership are valued.
• Occasional exposure to broader business-side support and growth opportunities.
• Occasional travel may be required.

Hiring process

• Online assessment or practical task, followed by a role-specific interview and CEO/final round.
• The process may be completed and an offer made within 1 week from the start of interviews; candidates completing assessments quickly are prioritized.