Tender Specialist (Medical Devices)

Location: Rome, Italy (on-site); up to 30% travel may be required to meet stakeholders and purchasing centers.

Salary: €32,252–€43,002 annually.

Company

hirify.global is a fertility and women’s healthcare company within CooperCompanies, providing medical devices, assisted reproductive technology, genomic testing, and related healthcare solutions.

What you will do

• Monitor Italian public tender sources and procurement platforms, identify opportunities, and maintain a 12–18-month tender and contract pipeline.
• Lead tenders as cross-functional projects, defining workplans, responsibilities, deadlines, risks, Go/No-Go decisions, bid strategy, and final reviews.
• Analyze tender requirements, lots, eligibility, award criteria, contractual terms, submission methods, and deadlines.
• Coordinate Sales, Regulatory Affairs, Quality, Customer Experience, Pricing, Finance, Technical Service, and other contributors to prepare and submit compliant responses through Italian procurement portals.
• Review contractual conditions, assess commercial, operational, service, financial, and compliance risks, and coordinate mitigation of non-standard obligations.
• Track awards, contract implementation, pricing, volumes, renewals, performance, tender outcomes, documentation, and reporting data.

Requirements

• 3+ years of relevant experience in Italian public tenders, procurement, bid management, contracts, or complex cross-functional project delivery.
• Proven experience preparing and submitting tenders through Italian public procurement portals is essential.
• Demonstrated knowledge of Italian public procurement and tender law, healthcare procurement practices, and public submission requirements.
• Hands-on experience with Italian e-procurement portals, including Consip, MePA, and relevant regional platforms.
• Experience with Italian tender monitoring and management services such as Telemat or comparable solutions.
• Strong project-management skills, including coordination across a matrix organization without direct authority and the ability to manage multiple tenders and deadlines.
• Advanced Microsoft Excel skills covering structured data management, analysis, lookups, pivot tables, and reporting; proficiency with Microsoft 365 and digital collaboration or workflow tools.
• Experience using AI tools for document analysis, requirement extraction, data analysis, content management, or productivity improvement.
• Excellent written and verbal communication skills in Italian and English; a flexible, collaborative mindset and willingness to support tender activity outside Italy when required.
• Bachelor’s or master’s degree in business, public procurement, supply chain and procurement management, public or commercial law, project management, or a related discipline; alternatively, substantial relevant experience with appropriate professional qualifications or diplomas.

Nice to have

• Working knowledge of SharePoint and Dynamics 365 CRM.
• Experience in healthcare, medical devices, life sciences, or another regulated industry.
• Knowledge of medical devices, fertility, laboratory products, or regulated healthcare markets.
• Experience coordinating pricing, contractual review, technical documentation, and cross-functional approvals.
• Experience in an international matrix organization.

Culture & Benefits

• Full-time daytime position with a competitive total compensation plan.
• Variable pay opportunities and a benefits package may accompany the role.
• Collaboration across Sales, Clinical and Digital Application Specialists, Customer Experience, Regulatory Affairs, Pricing, Finance, Technical Service, and other functions.
• Opportunity to contribute to tender governance, continuous improvement, templates, workflows, reporting, and AI-enabled tools.
• Occasional support for tender activity outside Italy while respecting local legal, language, and market requirements.