Sr Coordinator, Office Services

Location: Santa Rosa, California, United States; onsite required due to the responsibilities and support model.

Pay rate: $30.88–$43.50 per hour in Santa Rosa, CA.

Company

hirify.global is an advisory, tax, assurance, and business services firm operating across the United States and through a global network.

What you will do

• Oversee daily administrative, facilities, and workplace-readiness operations for the office, training rooms, shared spaces, visitors, and client operations.
• Coordinate meeting rooms, furniture setup and resets, catering, events, and onsite issue resolution.
• Oversee mail, shipping, courier services, and large-scale duplicating projects, including copying, scanning, assembly, and distribution.
• Coordinate vendors, landlords, property management, work orders, repairs, contract tracking, and vendor performance.
• Manage badges, keys, access provisioning, onboarding workspace readiness, exits, supplies, breakroom operations, safety protocols, records, and compliance activities.
• Provide reception and internal client support, handle operational exceptions, and guide Coordinators on workflows, service expectations, and standards.

Requirements

• High school diploma or GED required.
• 0–1 year of relevant experience required; 3–5 years preferred.
• Clear, concise, and proactive communication with team members and internal stakeholders.
• Effective collaboration, peer support, stakeholder relationship-building, curiosity, professionalism, confidentiality, and appropriate workplace decorum.
• Independent proficiency with advanced Microsoft Word and Outlook features; working knowledge of basic Microsoft Excel, PowerPoint, and other relevant software with minimal guidance.
• Ability to prioritize work, identify solutions, use appropriate resources, work with minimal supervision, and consistently deliver accurate, high-quality services.
• Ability to seek feedback, learn through coaching and mentoring, share knowledge, apply best practices, and contribute to special projects.
• Ability to work overtime during peak periods as business needs require.

Culture & Benefits

• Onsite individual-contributor role supporting internal clients, engagement teams, visitors, and client operations.
• Professional service delivery aligned with hirify.global Core Values and strict confidentiality standards.
• Comprehensive compensation and benefits package for eligible employees.
• Work location requirements should be confirmed with the hirify.global talent acquisition professional.