Contract Recruiting Administrator (AI)

Location: Remote, United States

Salary: $25–$28 USD per hour

Company

Salas O’Brien is an employee-owned engineering and professional services firm providing integrated engineering and consulting services across areas including data centers, healthcare, science and technology, clean energy, education, infrastructure, and advanced robotics.

What you will do

• Provide administrative and coordination support to the Talent Acquisition team, including preparing and posting approved job openings, tracking recruiting tasks, and preparing candidate and interview materials.
• Schedule phone, virtual, and in-person interviews across calendars, locations, and time zones; communicate confirmations, instructions, changes, and meeting details.
• Support sourcing by searching approved databases, professional networks, and job boards; review resumes against recruiter-defined requirements and organize candidates into relevant talent pools.
• Maintain timely, professional candidate communications, answer routine process questions, coordinate next steps, and flag delays or communication gaps.
• Maintain accurate applicant tracking system records, candidate statuses, interview details, templates, process documents, and routine reports.
• Collaborate with recruiters, sourcers, hiring managers, HR, interview teams, and onboarding teams while identifying improvements that reduce administrative work.

Requirements

• 0–3 years of experience in recruiting coordination, HR administration, scheduling, or related administrative support; entry-level candidates are welcome.
• Strong organizational skills, attention to detail, and the ability to coordinate multiple calendars, priorities, and deadlines.
• Clear, professional written and verbal communication with strong customer service and a responsive, collaborative approach.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Outlook, Teams, Excel, and related productivity tools.
• Experience using AI tools to organize information, draft communications, summarize notes, or manage follow-up tasks, with the ability to verify accuracy.

Nice to have

• Experience with applicant tracking systems, particularly UKG Pro Recruiting.
• Familiarity with candidate sourcing, resume review, or professional networking tools.
• Experience supporting engineering, technical, architecture, construction, or other professional services teams.

Culture & Benefits

• Remote, full-time contract opportunity for six months, with potential to become a permanent full-time position based on performance and business needs.
• People-first approach focused on inspiring, achieving, connecting, and building for the long term.
• Benefits eligibility depends on the applicable contract and employment terms.
• Equal employment opportunity employer that provides disability-related accommodations as required by law.

Hiring process

• Applications from unsolicited external recruiters or agencies are not eligible for placement fees; only approved partners engaged directly by Talent Acquisition may submit candidates.