Vendor Management Coordinator (Fintech)

Location: Hybrid in Warsaw or Cracow, Poland

Company

Building a fintech platform from the ground up as part of a large-scale international engineering initiative in Poland, with AI-native engineering and modern data infrastructure.

What you will do

• Coordinate the full contractor lifecycle, including onboarding, renewals, and offboarding.
• Support Engineering hiring operations, monitor recruitment funnels, and track workforce capacity, hiring progress, and contractor spend.
• Manage vendor and contractor agreements, documentation, approvals, timesheet reconciliation, and invoice payment processes.
• Maintain operational records in SAP and consolidate data from SAP, ATS platforms, and time-tracking systems.
• Track contractor spend and Engineering headcount costs, support business cases, and prepare consolidated reports.
• Coordinate selected Engineering projects by tracking timelines, actions, status, and deliverables.

Requirements

• 4+ years of experience in operations, HR operations, business support, or finance operations.
• Experience with contract administration, vendor management, and invoice processing.
• Experience with SAP or the ability to learn it quickly.
• Strong Excel and reporting skills.
• Practical experience using AI tools to improve operational processes.
• Basic SQL knowledge and familiarity with ATS platforms and recruitment processes.
• Experience building simple automations, low-code solutions, or AI-driven workflows.
• Bachelor's degree in Finance, Economics, Business Administration, Management, or a related field.
• English proficiency at B2 level or higher.

Culture & Benefits

• B2B contract.
• Hybrid work model in Warsaw or Cracow.
• AI and automation are core parts of the role, with a focus on reducing manual effort and improving operational efficiency.
• Work within a lean, AI-native engineering organization building a fintech platform and modern data infrastructure from the ground up.