Project Coordinator (Publishing)

Location: Beijing, China

Company

hirify.global is a global research publisher producing journals, books, and technology-enabled products, platforms, and services.

What you will do

• Manage a portfolio of scholarly journals from article acceptance through online publication, ensuring timely delivery and adherence to production policies.
• Perform pre-publication manuscript checks against journal style guides and house policies, maintaining quality standards and supporting proofing and safety checks.
• Coordinate with authors, editors, vendors, publishing, editorial, customer service, marketing, and communications teams on schedules, content quality, press releases, risks, and issues.
• Manage vendor performance, act as an escalation point, resolve operational queries, and provide effective case management.
• Monitor workload, portfolio performance, operational metrics, and project priorities while identifying inefficiencies and recommending process improvements.
• Recommend workflow and system enhancements, participate in User Acceptance Testing, and contribute to production and cross-functional development projects.

Requirements

• Excellent oral and written communication skills, including the ability to present and report information clearly and concisely to internal and external customers and colleagues.
• Ability to communicate queries, problems, and accurate workload updates to line management.
• Ability to communicate and educate Editorial and publishing colleagues in the Beijing office about production policies and report problems.
• Highly organized, able to manage multiple priorities and meet deadlines.
• Detail-oriented, with the ability to perform safety checks and proofing.
• Proven experience providing high-quality customer service.
• Track record of identifying issues or inefficiencies and using initiative to suggest solutions and improvements.
• Evidence of positive interaction across various teams and ability to work as a team member.
• High computer literacy, including understanding common software such as Microsoft Office and quickly learning new software skills; positive attitude toward change.

Nice to have

• A scientific degree or equivalent.
• Background or interest in publishing or other relevant experience.
• Knowledge of XML markup, typesetting, graphics, copyediting, and proofing processes; training will be provided.
• Ability to anticipate problems and issues.

Culture & Benefits

• Inclusive environment focused on diverse perspectives, people, and ideas.
• Reasonable accommodations are available for disability, neurodivergence, or chronic conditions.