HR Administration Team Lead

Location: Warsaw, Poland; Poznań, Poland; Remote. Conditions: Poland.

Company

hirify.global is hiring for its HR team to manage employment operations across multiple countries, legal entities, and contract types.

What you will do

• Lead and coordinate employment operations, set priorities, and ensure accurate, timely, and well-documented work.
• Review HR processes, identify gaps, prioritize improvements, and implement changes that strengthen efficiency and control.
• Oversee contract administration from preparation and execution through updates and offboarding for service agreements, EOR contracts, and employment contracts.
• Coordinate payroll inputs, time and absence records, timesheets, leave balances, and employee lifecycle changes.
• Maintain accurate employment records, documentation, and HR system data across countries and legal entities.
• Advise employees and internal teams, work with Finance and external providers, and guide the team through complex employment cases.

Requirements

• At least 4 years of experience in HR Operations, Employment Operations, payroll administration, or a related field.
• At least 1–2 years of experience leading a team or coordinating operational processes.
• Practical knowledge of employment contracts, EOR contracts, and service agreements, including differences in their administration.
• Experience coordinating employment processes across multiple countries or legal entities and working with external providers.
• Experience improving operational processes, identifying issues, prioritizing changes, and implementing them.
• Familiarity with HRIS and ERP systems.
• Strong organizational skills, attention to detail, and confidence managing recurring deadlines and sensitive documentation.
• Clear communication skills and the ability to guide colleagues, explain processes, and handle complex cases.
• Confidence working cross-functionally with Finance, employees, contractors, managers, and external providers.
• Professional English and Russian for written and verbal communication.
• Basic Excel skills, including lookup functions such as VLOOKUP or XLOOKUP.

Nice to have

• Experience with HiBob and 1C.

Culture & Benefits

• Private health insurance and sports benefits.
• Comprehensive Mental Health Program.
• Free online English lessons and local language courses.
• Paid time off and maternity leave support.
• Referral program rewards.
• Upskilling opportunities, internal workshops, professional conferences, and corporate events.