Project Administrator (Finance)

Location: Calgary, AB, Canada; hybrid arrangement with three remote workdays and two in-office workdays per week.

Company

hirify.global Integria, a division of hirify.global Global, delivers engineering, construction, and connectivity solutions across Canada and North America in the telecommunications industry.

What you will do

• Maintain accurate project information, financial records, trackers, documentation, approvals, and audit-ready files throughout the project lifecycle.
• Support project setup, job creation, purchasing, purchase requisitions, purchase orders, invoice verification, customer invoicing packages, and billing follow-up.
• Update project budgets, change-order records, cost reclassification support, financial trackers, and project review information.
• Monitor outstanding items, aging balances, unbilled items, data gaps, exceptions, approval delays, and financial risks, escalating issues to the appropriate owners.
• Coordinate with Finance, Accounting, Purchasing, Operations, Project Managers, Project Coordinators, and project delivery teams to resolve routine administrative and financial-processing issues.
• Support month-end and period-close activities, prepare status reports and reconciliation support, participate in meetings, and improve templates, trackers, SharePoint libraries, Microsoft Lists, and administrative workflows.

Requirements

• Strong written and verbal communication skills in English.
• Proficiency in Microsoft 365, particularly Excel, Outlook, Word, Teams, and SharePoint.
• Ability to learn proprietary project, financial, reporting, and document-management systems.
• Ability to interpret project identifiers, coding, approval evidence, invoices, purchase-order support, and routine financial reports.
• Detail-oriented, organized, accountable, analytical, process-disciplined, collaborative, communicative, adaptable, and able to handle confidential financial, employee, customer, and vendor information.
• Ability to collaborate with others and assist them in learning the technical aspects of the role.

Nice to have

• One or more years of relevant experience in project administration, finance administration, purchasing, billing, document control, or a related role.
• Post-secondary education in business administration, accounting, finance, project administration, or an equivalent combination of education and experience.
• Working Excel skills including data entry, filtering, sorting, lookups, basic formulas, and pivot tables.
• Experience maintaining structured records, trackers, document libraries, or workflow lists.
• Experience with purchase orders, invoice support, project budgets, reconciliations, or financial systems.
• Continuous-improvement mindset focused on improving data quality, documentation, and administrative workflows.

Culture & Benefits

• Hybrid work arrangement with three remote days and two in-office days per week.
• Generally Monday to Friday, 8:00 a.m. to 4:30 p.m., with 40 hours per week.
• Hands-on training and professional development opportunities.
• Supportive, diverse, collaborative environment focused on safety, quality, innovation, and continuous learning.
• Opportunities to expand skills and gain telecommunications industry experience.
• Limited local travel may be required for meetings, training, or document coordination; extended focus may be required during month-end, period close, billing deadlines, or other peak periods.

Hiring process

• This is a fixed-term contract position; continued employment beyond the contract term is not guaranteed.
• Reasonable accommodations are available throughout the recruitment process.