People Operations Coordinator

Location: Palo Alto, CA; 5 days a week onsite

Base salary: $37.36–$41.49/hr, plus an annual discretionary bonus and eligibility for the Compound Cash Grant Program.

Company

hirify.global is an independent nonprofit research organization at the intersection of artificial intelligence and biology, partnering with Stanford University, UC Berkeley, and UC San Francisco to advance research into complex diseases.

What you will do

• Serve as the first point of contact for employees and managers regarding benefits, payroll, systems, and people programs through the People Nexus ticketing system and People Operations alias.
• Own new hire onboarding, including preboarding, paperwork and I-9 review, day-of hosting, swag, badges, equipment, and coordination with IT, Scientific Operations, and Facilities.
• Manage offboarding activities, including notifications to Facilities, IT, and Accounting, last-day confirmation letters, and equipment return tracking.
• Maintain accurate employee records in the HRIS and related systems and support data audits.
• Support benefits enrollment, status changes, payroll operations, non-exempt payroll preparation, and training tracking.
• Support immigration casework, employment verification requests, E-Verify notices, outside counsel coordination, and people-program scheduling and logistics.

Requirements

• At least 1 year of experience as a coordinator or in a people operations and/or human resources support role.
• High attention to detail and ability to complete work accurately and consistently.
• Strong written and verbal communication skills and ability to synthesize relevant information.
• Comfort with new technology and openness to using AI innovation and efficiency improvements.
• Service-minded approach focused on creating positive experiences for employees and colleagues.
• Strong organization, adaptability, willingness to improve working methods, and active focus on professional growth.
• Experience with an HRIS.
• Experience owning and contributing to a new hire program.

Nice to have

• Familiarity with I-9 compliance and employment verification.
• Exposure to immigration processes including H-1B, PERM, and J-1.
• Experience with payroll systems; S1/Prism experience is a plus.
• Experience in a biotech, research, or fast-growing environment.
• HiBob HRIS experience is a plus.

Culture & Benefits

• Work as part of a high-performing People Operations team and gain practical experience across the HR function.
• Support a nonprofit research environment combining AI, experimental biology, and computational biology.
• Eligible for an annual discretionary bonus based on individual and Institute performance.
• Eligible for the Compound Cash Grant Program, providing multi-year cash grants paid in semi-annual installments.
• Onsite collaboration at the Palo Alto headquarters.