Co-Head of Corporate Secretarial

Location: Singapore, Singapore; hybrid, with work from home 3 days per week. Must be currently based in Singapore with full legal right to work; visa sponsorship is not available. Fully remote work from anywhere in the world is available for 1 month per year.

Company

hirify.global provides proprietary software, AI-enabled back-office services, corporate secretarial support, accounting and bookkeeping, and fintech payment services for micro and small businesses. The company operates across Singapore, Hong Kong, Australia and the UK, serving approximately 15,000 customers with around 500 staff.

What you will do

• Co-lead the Singapore Corporate Secretarial function and share accountability for statutory compliance, quality, delivery and commercial performance across a portfolio of thousands of companies.
• Own compliance with the Companies Act 1967, Corporate Service Providers Act 2024, ACRA filing requirements, AML/CFT obligations, registrable controller and nominee disclosure requirements, and the Personal Data Protection Act 2012.
• Design and enforce maker-checker reviews, pre-submission checks, exception logs, quality sampling and deadline controls for accurate and timely filings.
• Drive AI and automation adoption in document drafting, data extraction, filing preparation and client query triage, while defining human-review thresholds and safeguards.
• Partner with Product and Technology on requirements, compliance rules, acceptance criteria, user acceptance testing and system go-live decisions.
• Lead managers and executives, improve service quality and client retention, support billing and margin performance, and collaborate with Accounting, Tax, Payroll, Compliance, Sales, Product and Technology.

Requirements

• Recognised certification in Law, Business Administration, Corporate Governance, Corporate Services or an equivalent field.
• Meet ACRA fit-and-proper requirements and be willing and eligible to act as a Registered Qualified Individual and named company secretary.
• At least 8 years of experience in Singapore corporate secretarial work or a similar field, including complex matters.
• At least 3 years of leadership experience managing clients in a high-volume, fast-paced, technology-driven environment such as a corporate service provider or tech-enabled professional services firm.
• Demonstrated experience leading at least one process redesign, system implementation or automation initiative from design through adoption.
• Expert, current knowledge of Singapore corporate secretarial and regulatory requirements, including the Companies Act 1967, Corporate Service Providers Act 2024, ACRA BizFile+ filings, AML/CFT, registrable controllers, PDPA and private limited company requirements.
• Strong accuracy and escalation judgement, plus working knowledge of the interaction between corporate secretarial work, financial reporting, annual returns and tax.
• Hands-on professional experience using AI tools, including prompting, verifying outputs and integrating them into workflows; understanding of accuracy, hallucination, confidentiality and bias risks.
• Comfort with Google Workspace, Microsoft 365, workflow and ticketing platforms, dashboards and operational data.
• Ability to translate regulatory requirements into precise business rules for product and engineering teams.
• Strong learning agility, compliance-first judgement, ownership, attention to detail, communication, change leadership and resilience; alignment with hirify.global’s values.

Nice to have

• Experience across multiple industries and complex matters including share transactions, restructurings, conversions, strike-offs and governance disputes.

Culture & Benefits

• Flexible hybrid work with adjustable start times and one month of fully remote work from anywhere each year.
• Humility, kindness, inclusion, autonomy, responsibility and a strong learning culture.
• Competitive market salary, a $1,200 wellness allowance, generous paid time off and holiday schedules.
• Potential eligibility for an employee share ownership plan and access to internal and external training programmes.
• B Corp certification and a stated commitment to an inclusive, equitable and regenerative economy.

Hiring process

• 30-minute HR video screening.
• Approximately 60-minute technical discussion with the hiring manager, followed by a 45-minute soft-skills assessment with the leadership team.
• Verbal or email offer followed by reference interviews; the process is expected to take no more than 3 weeks.
• Background screening may verify education, criminal history, political exposure, bankruptcy and adverse credit history with candidate consent.