Patent Client Services Administrator (Patent Prosecution)

Location: Hybrid in any hirify.global U.S. office, including one required on-site day per week and potentially additional in-office days based on business and client needs.

Salary: $111,900–$148,875 annual base salary, with a discretionary performance bonus potentially available.

Company

hirify.global is a law firm providing legal services to patent group clients.

What you will do

• Manage patent prosecution portfolios and support drafting and e-filing of USPTO documents, including office action responses, amendments, continuation and divisional applications, IDSs, appeals, petitions, recordations, and post-grant proceedings.
• Apply client-specific filing and reporting requirements through client extranets and secure data sites.
• Format utility and provisional patent specifications in accordance with USPTO and MPEP requirements.
• Prepare and proofread correspondence, memoranda, emails, client reports, and related documentation.
• Review client docket calendars, independently calculate docket dates, and coordinate with docketing personnel to ensure deadline compliance.
• Maintain electronic file integrity, follow hirify.global IP workflows, support team members, and work overtime when needed.

Requirements

• Minimum six years of relevant work experience in a patent prosecution practice. Law firm experience is strongly preferred.
• Proficiency with some or all of Patent Center, WIPO, Assignment Center, and PTO Financial Manager.
• Comprehensive knowledge of U.S. patents and strong knowledge of IP docketing systems.
• Experience preparing complex IDSs, including correctly citing references and following related rules and processes.
• Ability to multitask in a demanding, deadline-driven environment with a high level of attention to detail.
• Ability to work independently and as part of a team, take initiative, and maintain confidentiality and discretion.
• Ability to proofread for grammatical, typographical, and spelling errors and type correspondence or memoranda from written material or dictation.
• Excellent client service, written, verbal, organizational, and interpersonal skills, including interaction with departments, firm executives, vendors, contractors, clients, and assignees.
• Proficiency in MS Office applications.

Culture & Benefits

• Hybrid work arrangement with a regular weekly office presence.
• Full-time, non-exempt schedule of 37.5 hours per week, Monday–Friday, 9:00 a.m.–5:30 p.m., with schedule flexibility and overtime as needed.
• Eligible employees may receive healthcare, life insurance, health savings account, flexible spending account, and wellbeing benefits.
• Benefits eligibility generally does not apply to temporary employees unless required by law.