Patent Prosecution Specialist

Location: San Diego, with other listed locations in Century City, Los Angeles, Boulder, and Virtual / Remote. Hybrid or fully remote schedule available. Work hours are 9:00 AM–5:00 PM Pacific Time; overtime may be required.

Salary: $35.14–$47.55 per hour, depending on qualifications, experience, education, certifications, licenses, and work location. Overtime and a discretionary year-end merit bonus may also be available.

Company

hirify.global is a legal advisor to technology, life sciences, and other growth enterprises, representing companies from entrepreneurial startups to global corporations, as well as venture firms, private equity firms, and investment banks.

What you will do

• Manage assigned U.S. patent prosecution client portfolios, including filings, correspondence, reporting, and docket ownership.
• Prepare, revise, e-file, and report applications, office-action responses, petitions, declarations, powers of attorney, assignments, amendments, extensions, RCEs, corrected ADSs, and other formal documents.
• Review USPTO correspondence, filing receipts, notices, issue notifications, and other documents; identify required actions, prepare corrections, and report results to clients.
• Maintain primary and secondary dockets, independently calculate deadlines, monitor U.S. and foreign dates, issue reminders, and follow up with attorneys, clients, and management.
• Coordinate with attorneys, patent agents, IP specialists, paralegals, clients, USPTO offices, Harbor, drawing vendors, and finance teams.
• Support new matter intake, client portfolio administration, patent drawings, priority-document requests, files, invoices, retainers, databases, and other office administration.

Requirements

• 5+ years of experience in U.S. patent prosecution or a Legal Assistant role, with intermediate knowledge of all stages of patent prosecution and USPTO rules, deadlines, and procedures.
• Strong familiarity with the CFR, MPEP, U.S. patent prosecution laws and regulations, and the ability to research rule changes and procedural requirements.
• Knowledge of USPTO and foreign patent-office websites, PAIR, Patent Center, EFS, EPAS, WIPO, EPO, Orbit, foreign PTO sites, and related databases.
• Experience with calendaring systems is required; knowledge of Computer Packages Inc. (CPI) is a plus.
• Strong knowledge of Microsoft products, database-management systems, electronic files, legal-document organization, proofreading, grammar, spelling, and readability.
• Ability to handle complex filings, analyze USPTO correspondence, manage competing tasks, prioritize workflow independently, meet deadlines, and work under pressure.
• Excellent analytical, organizational, written, and verbal communication skills, with accuracy, attention to detail, discretion, tact, and diplomacy.
• Ability to coordinate with attorneys, staff, clients, examiners, paralegals, vendors, and management; work as a team player and provide backup support.
• Ability to follow firm policies and procedures while working remotely and in person, learn new tasks and technologies, and work overtime when required.

Nice to have

• Bachelor’s degree and/or paralegal certificate.
• Knowledge of Computer Packages Inc. (CPI) calendaring system.

Culture & Benefits

• Hybrid or fully remote work schedule with Pacific Time working hours.
• Competitive salary and benefits package.
• Potential overtime compensation and discretionary year-end merit bonus based on performance.
• Work within a professional legal environment supporting technology, life sciences, and other growth enterprises.