IP Admin Analyst (Patent Paralegal) (Intellectual Property)

Location: Remote or hybrid in the United States; hiring is prioritized for 2–3 days per week in one of the US offices, while applicants from all US states are encouraged to apply.

Salary: $50,000–$65,000 USD per year base salary, plus eligibility for bonus earnings.

Company

hirify.global provides intellectual property software and tech-enabled services to law firms and corporate customers, supporting the creation, protection, maintenance, and maximization of IP assets.

What you will do

• Provide filing and prosecution support through docketing, paralegal services, recordals, Information Disclosure Statements, and reference management.
• Process domestic and international IP communications in IP management software and maintain customer documents, files, intakes, transfers, and unfiled matters.
• Review and file prosecution documents with the USPTO and coordinate instructions to foreign agents for non-US patent and trademark deadlines.
• Prepare applications, IDS, formalized priority claims, ADS, powers of attorney, PCT forms, and other patent-office documents for signature and submission.
• Maintain customer dockets, run reports, track application status and deadlines, and document daily work in the time-tracking system within prescribed deadlines and SLAs.
• Collaborate with internal and external stakeholders, support quality-improvement procedures, and maintain adherence to agreed service levels.

Requirements

• Associate's degree or equivalent relevant work experience.
• At least 1 year of patent paralegal and docketing experience.
• Experience using IP management software.
• Experience with Microsoft Outlook, Word, and Excel.
• This position is subject to US export-control requirements under EAR and ITAR.

Nice to have

• Experience with Memotech, Foundation IP, IP Manager, The IP Management System, Inprotech, or IPFolio.
• US and foreign patent docketing and trademark filing and prosecution experience.
• A paralegal certificate from an ABA-approved program.

Culture & Benefits

• Full-time, permanent employment in a virtual, highly matrixed, and global environment.
• Medical, dental, prescription drug, life insurance, and long-term disability coverage.
• 401(k) with match, vacation, sick time, volunteer time, discount programs, and additional benefits.
• Work is organized around customer needs, quality improvement, and agreed service levels.