Patent Annuity Specialist (Intellectual Property)

Location: Rahway, New Jersey, United States; hybrid schedule with three days in-office and two days off-site/remote. The role cannot be 100% remote and is available to US and Puerto Rico residents only. No relocation; no visa sponsorship.

Salary: $87,300–$137,400 annual base salary, plus annual bonus and long-term incentive eligibility where applicable.

Company

hirify.global is a pharmaceutical and life sciences company with an intellectual property organization supporting global patent portfolios.

What you will do

• Monitor complex, multi-jurisdictional patent annuity and maintenance fee deadlines.
• Prepare payment instructions, coordinate with annuity vendors and foreign associates, and reconcile confirmations.
• Investigate discrepancies and maintain accurate records using US and international patent office databases.
• Review patent correspondence, monitor patent rule changes, and update docketing procedures and SOPs.
• Generate cost estimates, metrics, and reports; identify inactive patent families and coordinate retention, abandonment, or revival actions.
• Support powers of attorney and ownership documentation, patent acquisitions, divestitures, legal entity changes, portfolio projects, and process improvement initiatives.

Requirements

• High school diploma or equivalent required.
• At least five years of patent annuity experience in a law firm, corporate legal department, or in-house intellectual property organization.
• Strong knowledge of US, PCT, EP, and foreign national patent prosecution, maintenance, and docketing practices.
• Experience supporting global patent portfolios and coordinating activities across multiple jurisdictions.
• Experience with powers of attorney, certified true copies of assignments and ownership documents, and notarization, legalization, attestation, and apostille processes.
• Advanced proficiency with IP docketing and annuity management systems, US and international patent office databases including USPTO Patent Center, EPO, and WIPO, and Microsoft Office applications including Outlook, Word, and Excel.
• Exceptional attention to detail, accuracy, analytical ability, written and verbal communication, organization, project management, and time management.
• Ability to work independently on routine assignments and complex projects, exercise sound judgment, handle confidential information with discretion, meet deadlines, and collaborate across functions and organizational levels.
• Notary Public Commission, or ability to obtain one within a reasonable period following hire.

Nice to have

• Associate degree or paralegal certificate.
• Experience supporting pharmaceutical, biotechnology, life sciences, or other complex technology patent portfolios.
• Experience with Clarivate TIPMS, IPManager, First-to-File, or similar intellectual property management systems.
• Experience collaborating with third-party annuity service providers and foreign associates.
• Experience with patent acquisitions, divestitures, legal entity changes, or other IP portfolio transition projects.

Culture & Benefits

• Flexible hybrid work arrangement with three office days and two remote days per week.
• Medical, dental, vision, and other insurance benefits for employees and families.
• Retirement benefits including 401(k), paid holidays, vacation, compassionate leave, and sick days.
• Fast-paced, high-volume environment emphasizing adaptability, confidentiality, integrity, collaboration, and operational excellence.
• Approximately 10% travel; first-shift daytime schedule.