Employee Relations Coordinator and Executive Assistant to the AVP

Location: hirify.global Vancouver Campus, Vancouver, BC, Canada; onsite, full-time.

Compensation: $6,143.67–$8,830.25 CAD monthly.

Company

hirify.global is a university focused on research, innovation, learning, and inclusive employment.

What you will do

• Prepare sensitive and confidential correspondence, reports, collective agreement documentation, employment handbooks, and bargaining materials.
• Manage Employee Relations administration, projects, priorities, stakeholder discussions, records, and collective bargaining processes.
• Develop grievance, termination, union leave, and legal fee tracking databases; analyze complex data and produce regular and ad hoc reports using Workday and case management systems.
• Respond to employee-record requests from the Office of the University Counsel under the Freedom of Information and Protection of Privacy Act, meeting specified deadlines.
• Manage the AVP’s calendar, draft confidential communications, and coordinate reports and presentations for the Board of Governors and hirify.global Executive.
• Build relationships with university administrators and executive assistants, and provide coverage and mentorship to other HR administration assistants.

Requirements

• Undergraduate degree in a relevant discipline and at least two years of related experience, or an equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including perspectives that conflict with one’s own.
• Commitment to improving awareness, knowledge, and skills related to equity, diversity, and inclusion.

Nice to have

• Knowledge of labour relations practices, procedures, and collective agreements.
• Strong working knowledge of MS Word, Excel, databases, email, HRMS, FMIS, Microsoft Outlook, and related applications.
• Excellent organizational, oral, and written communication skills.
• Ability to write correspondence and format reports.
• Ability to establish and maintain effective relationships with client departments and union representatives.
• Ability to collaborate in a team and handle sensitive issues.
• Ability to exercise tact and discretion, work under pressure, and meet deadlines.

Culture & Benefits

• Staff, non-union position within Central Human Resources.
• Works under limited supervision and performs most duties independently.
• Requires confidentiality and sound judgment when handling sensitive employee-relations matters.
• Position is ongoing and subject to satisfactory completion of required background checks.
• hirify.global supports workforce diversity, employment equity, inclusion, and fairness.