Office Manager - 9 Month Fixed Term Contract

Location: London, on-site five days per week, with travel between the London and Manchester offices.

Company

hirify.global operates London and Manchester offices supported by workplace, facilities, and People functions.

What you will do

• Own the safe, well-maintained day-to-day operation of the London and Manchester offices, including inspections, maintenance, access, security, visitors, meeting rooms, kitchens, and shared spaces.
• Coordinate workplace Health & Safety, including risk assessments, audits, fire safety, evacuation procedures, statutory testing, training, workplace adjustments, incidents, and corrective actions.
• Own the Facilities Opex budget, track actuals against budget, forecast commitments and costs, explain variances, identify savings, and report risks and opportunities.
• Manage facilities and workplace suppliers, contracts, KPIs, service quality, pricing, quotations, negotiations, and recommendations for supplier changes.
• Improve workplace experience, resolve recurring issues at root cause, maintain clear communications, and support office events, moves, refurbishments, and workplace projects.

Requirements

• Previous experience as an Office Manager, Workplace Manager, Facilities Manager, or in a similar role with operational ownership.
• Practical experience coordinating workplace Health & Safety, including audits, risk assessments, fire safety, and workplace inspections.
• Strong experience with action tracking and governance, including driving actions owned by other stakeholders through to completion.
• Experience owning or managing a facilities or office operating budget, including budgeting, forecasting, and variance management.
• Strong commercial and supplier-management skills, including reviewing supplier performance and costs and negotiating improved commercial arrangements.
• Strong organisation, attention to detail, follow-through, data handling, tracker maintenance, and reporting skills.
• Ability to prioritise urgent operational issues and longer-term improvements, communicate and influence across levels, challenge constructively, and resolve problems through to completion.
• Willingness and ability to travel between London and Manchester.

Nice to have

• Experience managing multiple offices or locations.
• A relevant Health & Safety qualification such as IOSH Managing Safely. If not already held, appropriate Health & Safety training is expected.

Culture & Benefits

• Nine-month fixed-term contract based in London, on-site five days per week.
• Competitive salary, bonuses, generous pension plans, and staff discounts.
• Private healthcare in the UK and mental health support.
• Generous holidays, hybrid working for eligible roles, and up to 20 days of international working.
• Learning allowances, coaching, and development programmes.

Hiring process

• Recruiter screening call lasting 20–30 minutes.
• First stage: 30–45-minute in-person interview with the People Director, followed by a 20-minute office tour with the current Office Manager.
• Second/final stage: 30-minute virtual call with a key senior stakeholder.