Proposal Specialist (GovTech)

Location: Remote, based in IL, US

Company

hirify.global supports state and local government services with administrative and financial solutions, combining public-sector expertise with corporate capabilities.

What you will do

• Own assigned government RFP, RFI, and RFQ responses from kickoff through final submission, including schedules, SME assignments, reviews, production, and delivery.
• Analyze solicitations and create compliance matrices covering requirements, mandatory forms, submission instructions, and evaluation criteria.
• Draft, tailor, edit, and proofread response content using the Q&A library and subject matter expert input; support executive summaries and cover letters.
• Coordinate contributors across Sales, Product, Implementation, Security, Legal, and Finance while tracking inputs, deadlines, status, dates, and outcomes in Salesforce.
• Perform quality control for compliance, accuracy, consistency, brand voice, corporate entity names, pricing references, and cross-section alignment.
• Identify security, compliance, and certification requirements; route contract terms and exceptions to Legal, assemble final packages, maintain the SharePoint content library, and capture lessons learned.

Requirements

• 3–5 years of proposal development experience responding to public-sector state or local government solicitations.
• Demonstrated ownership of RFP responses from release through submission.
• Bachelor’s degree in English, Communications, Business, or a related field, or equivalent experience.
• Strong writing, editing, and proofreading skills with close attention to detail.
• Ability to manage multiple concurrent deadlines and redirect priorities quickly.
• Advanced proficiency with Microsoft Word, including styles, formatting, and templates; Excel, SharePoint, Adobe Acrobat, and Adobe InDesign.
• Confidence working with senior subject matter experts and sales leaders while holding deadlines.
• Ability to remain seated for extended periods and regularly use a computer, telephone, video conferencing tools, printers, and scanners.

Nice to have

• APMP Foundation certification or willingness to earn it within the first 12 months.
• Familiarity with government procurement portals such as Bonfire, OpenGov, BidNet, or DemandStar.
• Exposure to govtech or SaaS domains such as payments, tax and licensing, DMV, courts, or records.
• Experience with Salesforce and proposal content libraries such as SharePoint.
• Experience using generative AI tools in a writing workflow.

Culture & Benefits

• Remote home-office setting with a moderate noise level.
• Work takes place in an individual workstation environment with telephone, computer, and video conferencing tools.
• Competitive benefits and compensation package.
• Equal opportunity employment environment.