Facility Management Specialist (m/w/x)

Location: Berlin; full-time on-site role

Company

hirify.global is a Berlin-founded digital-first e-commerce company operating an online automotive aftermarket platform across 27 European countries.

What you will do

• Support the Facility Management team with the administrative management of the logistics warehouse, office furniture, and workplace resources.
• Coordinate external contractors, service providers, tradespeople, and suppliers, including appointments, access cards and keys, maintenance, and repairs.
• Record, prioritize, forward, and track building inquiries, damage reports, and service requests in the ticket system.
• Coordinate the cleaning team and ensure compliance with cleaning standards across warehouse and office areas.
• Manage, issue, and reorder personal protective equipment; organize meeting rooms, appointments, internal events, visitors, incoming mail, and site documentation.
• Support internal communication, reporting, statistics, Facility Management and safety policies, and other commercial and administrative activities.

Requirements

• Degree in Business or Administration.
• Fluent written and spoken German and English.
• Excellent proficiency in MS Office and standard office and communication tools, plus basic knowledge of CAFM systems.
• Strong organizational skills and the ability to set priorities independently.
• Structured, reliable, and detail-oriented approach to administrative and operational tasks.
• Professional, service-oriented communication skills and a confident, approachable manner.
• High initiative, discretion, and ownership in day-to-day responsibilities.
• Proactive, hands-on mindset and flexibility to support a broad range of Facility Management and operational activities.

Nice to have

• Relevant experience in facility management, office administration, team support, or office management.
• Russian language skills.

Culture & Benefits

• Stable employment in a fast-growing international company.
• International career opportunities in a multicultural environment.
• 30 calendar days of annual vacation and one additional day off on the birthday.
• Free confidential mental and physical health support for employees and immediate family members through the Mental Wellbeing Program.
• Further training, coaching, and access to more than 650 soft- and hard-skills courses on the e-learning platform.