Executive Assistant 70-100% (f/m/d) (Energy Storage)

Location: Bremen, Germany; 100% office-based. Regular schedule is 8:00 a.m.–5:00 p.m. with a half-day Friday. International messages may arrive outside normal hours, while routine responses are handled during working time unless otherwise agreed. No regular travel; occasional team events only.

Salary: €52,000–€60,000 gross annually, depending on qualifications and experience.

Company

Develops battery energy storage technologies and solutions for sustainable electrification, with circularity as a central principle and partnerships with leading battery research institutes.

What you will do

• Manage the Managing Director’s complex international calendar across multiple time zones, including calls, meetings, conferences, and keynote engagements, while preventing conflicts and ensuring preparation.
• Track correspondence, commitments, deadlines, and follow-ups; discuss priorities, provide reminders, and drive tasks through completion.
• Draft and coordinate professional correspondence, respond to internal and external stakeholders within agreed parameters, and maintain information flow across the business.
• Capture key meeting notes and convert them into memos, decisions, action items, and updates.
• Coordinate communication with C-level executives, managing directors, government representatives, universities, customers, partners, and internal stakeholders; act as a trusted contact when the Managing Director is unavailable.
• Support administrative processes involving public authorities and universities, including research-project applications, certifications, tenders, presentations, executive briefings, customer and project documents, and records in office and CRM systems.

Requirements

• At least 3 years of experience in executive assistance, executive coordination, business development support, or a comparable senior-leadership support role.
• Native-level or fully fluent German and good professional English, including the ability to prepare polished correspondence, meeting summaries, and executive memos.
• Demonstrated success managing complex calendars, competing priorities, international time zones, high volumes of communication, and follow-up.
• Working knowledge of administrative and legal frameworks used by public authorities and universities, including research-project applications, certifications, and tenders, or directly comparable experience.
• Strong command of Microsoft Office, especially Outlook, Word, and PowerPoint, with confidence learning and maintaining CRM and other internal systems.
• Excellent judgment, discretion, diplomacy, and situational awareness when communicating with senior business, government, academic, and external stakeholders.
• A proactive, structured, and service-oriented approach, with the ability to connect information, anticipate needs, and work effectively in a fast-moving international environment.

Nice to have

• Experience in battery technology, energy storage, BESS, clean energy, or another technical industry.
• Experience supporting public funding, research partnerships, certification processes, or institutional stakeholders.
• Experience in a startup, scale-up, or internationally distributed organization.

Culture & Benefits

• Opportunity to develop professionally, shape the role, and take ownership.
• Participation in the development of sustainable energy solutions.
• Environmentally and socially conscious workplace focused on diversity, equality, and inclusion.
• Flexible work hours and access to remote and on-site working options in a modern sustainable office.
• Team and company events.