Legal Operations Specialist (AI)

Location: New York City, United States; hybrid work model with an in-office expectation of 4 days per week.

Base salary: $100,000–$120,000 per year.

Company

hirify.global is an agentic law company that develops proprietary no-code software for domain-specific AI agents and supports legal services for major financial institutions.

What you will do

• Draft, proofread, and manage legal documents, correspondence, corporate filings, board materials, minute books, and client records.
• Support matter intake, legal research, compliance deadline tracking, conflict checks, engagement letters, client intake forms, and compliance certifications.
• Manage client billing operations, including billing questions, discrepancies, WIP, aged accounts, fee arrangements, timekeeping, and client billing guidelines.
• Partner with attorneys, clients, vendors, internal stakeholders, and external counsel on legal and operational priorities.
• Maintain matter management databases and systems, reporting, workflows, and client records.
• Help standardize administrative and billing processes, reduce administrative overhead, and improve the client experience.

Requirements

• 3–5+ years of experience as a paralegal, legal assistant, or billing coordinator in a law firm.
• Strong knowledge of legal administrative workflows, client billing practices, conflicts review, and timekeeping processes.
• Familiarity with corporate governance tasks, including corporate filings, board materials, and maintaining minute books.
• Experience with legal billing software, e-billing platforms, and matter management systems.
• Excellent organizational skills and the ability to manage multiple matters simultaneously.
• Clear, professional communication skills for working with attorneys, clients, and vendors.
• Strong attention to detail, follow-through, and commitment to accuracy.
• Proactive, solutions-oriented mindset and ability to work in a fast-paced environment.
• Practical, hands-on AI fluency, including the ability to demonstrate AI tools, workflows, and outcomes during the interview process.

Culture & Benefits

• Hybrid work model with 4 days per week in the office.
• 401(k) with employer match.
• Health, dental, and vision coverage.
• Unlimited paid time off.
• Free lunch in the office daily.
• Employee referral bonus program.