Workplace Experience Coordinator

Location: Melbourne, Victoria, Australia; occasional travel to Perth and Sydney may be required.

Company

International enterprise software company with AI-driven solutions, more than 7,000 employees, operations across all continents, and a focus on collaboration, sustainability, diversity, and inclusion.

What you will do

• Act as the first point of contact for employees, visitors, vendors, and external partners across Australian offices.
• Maintain daily readiness of open-plan spaces, meeting rooms, reception, kitchens, and shared facilities.
• Coordinate meeting room bookings, internal events, catering, office activities, and on-site logistics.
• Liaise with building management and service providers to track and resolve facilities and maintenance issues.
• Coordinate office supplies, workplace services, vendor onboarding, purchase orders, assets, inventory, mail, couriers, keys, access badges, and parking access.
• Provide administrative and project support, maintain workplace records, and contribute to sustainability, wellbeing, engagement, and regional reporting initiatives.

Requirements

• Fluent English.
• 1–2 years of experience in office coordination, hospitality, administration, or workplace services.
• Highly organised, detail-oriented, and proactive.
• Proficient in Microsoft Office Suite.
• Excellent communication and interpersonal skills, including collaboration with C-level stakeholders.
• Ability to manage multiple priorities and locations and coordinate across teams.

Nice to have

• Experience in a similar role within the software or IT industry.

Culture & Benefits

• International, diverse, and collaborative work environment.
• Focus on sustainability, employee wellbeing, engagement, and inclusion.
• Workplace standards aligned with local and regional health, safety, and security guidelines.
• Opportunity to support activities across multiple Australian office locations.