Executive Team Assistant

Location: On-site in Brisbane, Queensland, Australia; supports executives based in the Brisbane HQ and requires flexibility outside standard hours when needed.

Company

hirify.global is a global technology company with a distributed, inclusive workforce and executive operations focused in Australia.

What you will do

• Provide executive support to the CFO and broader Executive Leadership Team, with a focus on Australia-based executives.
• Manage complex calendars, coordinate meetings, and prioritise competing demands across multiple time zones.
• Act as a trusted point of contact for internal and external stakeholders.
• Coordinate domestic and international travel, accommodation, and events involving investors, analysts, and other external stakeholders.
• Prepare executive expense reports and support key business initiatives, projects, and ad hoc requests.
• Handle confidential information with discretion and exercise sound judgement.

Requirements

• Previous experience supporting senior executives in a fast-paced environment.
• Proven ability to handle confidential information with discretion and professionalism.
• Exceptional organisational skills and the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills, with confidence engaging senior stakeholders.
• Highly organised and detail-oriented, with a proactive approach to problem-solving.
• Resourceful and solutions-focused, with the ability to find answers and get things done.
• Adaptability in a dynamic, global business, together with strong judgement, integrity, and professionalism.
• Confidence learning and adopting new tools, systems, and technologies.
• Flexibility and responsiveness when priorities shift or support is needed outside standard hours.

Culture & Benefits

• Flexible working environment with a remote-first culture and coworking options, while this role is listed as on-site in Brisbane.
• Generous leave plans, including parental leave, birthday leave, and a purchased annual leave program.
• Wellness allowance and employee wellbeing initiatives.
• Study and training allowance plus paid study leave.
• Modern workspaces and access to coworking spaces through a global WeWork membership.
• Inclusive team environment, recognition programs, and awards including Legend and Kudos.

Hiring process

• Candidates who meet the selection criteria will be invited to attend an interview.
• Applications are treated in confidence; recruitment agencies are not accepted.