Administration Specialist (Infrastructure)

Location: Melbourne, Victoria, Australia; hybrid work with a requirement to be in the office at least three days per week

Company

hirify.global's Infrastructure Solutions business delivers engineering, science, and technology solutions across water, transport, energy, sustainability, resources, and defence sectors.

What you will do

• Provide general administrative support to engineering, project management, administration, and project teams.
• Prepare and format documentation, reports, and plans.
• Create invoices and complete other financial administration tasks.
• Prepare meetings, facilitate training and onboarding, and organise travel.
• Provide reception coverage and support or mentor junior team members.
• Build strong working relationships with stakeholders across professional disciplines.

Requirements

• At least five years of experience providing administrative support.
• Understanding of how an administration team functions.
• Experience with Microsoft Office, particularly Microsoft Word.
• Strong time management, organisational, communication, teamwork, and numerical skills.
• Ability to communicate effectively in person and in writing and collaborate with varied professional teams.

Nice to have

• Rail Industry Worker administration experience.
• Experience in a consultancy environment.
• Experience with Microsoft Dynamics and Concur.

Culture & Benefits

• Flexible working arrangements, including flexible start and finish times, work from home, and flex time.
• Ongoing professional development, career development plans, and growth opportunities.
• Up to eight additional hours of accrued flexible leave every four weeks.
• Salary packaging, novated leases, income protection, insurance discounts, and paid parental leave.
• Paid professional membership fees, end-of-trip facilities, and employee stock purchase plans.