Meeting Supervisor (Live Meeting/Pharma Agency)

Location: Remote, eligible for hire in select U.S. locations; on-site work is required for meetings and events.

Salary: USD 66,950–97,000 yearly.

Company

hirify.global INTOUCH is a global, full-service marketing agency network serving the life sciences industry through creative, media, enterprise solutions, and data analytics services.

What you will do

• Independently plan and execute live meetings and virtual events, including advisory meetings, congresses, product launches, speaker trainings, peer-to-peer events, product theaters, and webinars.
• Manage venues, contracts, travel, food and beverage, room sets, audiovisual production, hotels, transportation, and ancillary vendors.
• Configure virtual platforms, manage technology vendors, schedule rehearsals, support attendees, and provide basic event technical assistance.
• Build registration websites and recruitment materials, manage attendee recruitment and communications, and provide client reports.
• Own meeting budgets, negotiate vendor rates and terms, review invoices and pass-through costs, and track attendee spend for Open Payment Guidelines compliance.
• Coordinate with clients, internal teams, venues, and vendors, including on-site leadership of logistics teams for larger meetings and identification of operational improvements.

Requirements

• Bachelor’s degree or 8 years of experience in a pharmaceutical hospitality role.
• Experience planning live, virtual, or hybrid meetings, including knowledge of hotel bookings and air travel.
• Experience with Cvent or a similar registration platform is required.
• Experience with Excel.

Nice to have

• CMP (Certified Meeting Professional) certification.

Culture & Benefits

• Patient-focused work supporting healthcare and life sciences clients.
• Commitment to diversity, equity, inclusion, accessibility, and respectful collaboration.
• Culture emphasizes client ownership, action, talent development, communication, teamwork, and innovation.
• Competitive salary and benefits are provided; compensation varies by experience, qualifications, and geographic location.