Recruiting Coordinator (Defense Technology)

Location: Onsite at the Huntington Beach headquarters, Huntington Beach, California, United States. Extended hours and weekends may be required as needed. Applicants must meet U.S. ITAR eligibility requirements and be authorized to work in the United States without sponsorship for an export license.

Pay range: $30–$38 USD per hour, plus performance-based incentives and equity participation.

Company

Mach Industries is a rapidly growing defense technology startup founded in 2023 that develops next-generation autonomous defense platforms and decentralized defense systems.

What you will do

• Own the onsite interview experience, including room readiness, presentation setup, candidate arrival, and serving as the primary point of contact.
• Manage interview scheduling across candidates and internal teams, resolve calendar conflicts, and adapt to last-minute changes.
• Coordinate candidate travel and logistics, including flights, hotels, transportation, and expense reimbursements.
• Maintain accurate candidate records in the applicant tracking system and follow up on interview feedback.
• Support recruiting events, university visits, and team hiring initiatives through planning, logistics, and candidate communication.
• Improve recruiting workflows, scheduling processes, and candidate preparation materials.

Requirements

• Bachelor’s degree in business, marketing, administration, communications, or a STEM field.
• At least 1 year of experience in recruiting coordination, administrative support, hospitality, event coordination, or a similarly detail-oriented role.
• Strong organizational skills and the ability to manage multiple interview schedules, competing priorities, and last-minute changes.
• Clear, professional communication and a welcoming approach to candidates, interviewers, and hiring managers.
• Experience managing calendars in Google Workspace or Microsoft Office, with the ability to quickly learn recruiting and scheduling tools.
• A proactive approach to problem-solving, anticipating needs, and following through with minimal oversight.
• Ability to work onsite at the Huntington Beach headquarters and handle sensitive candidate information with discretion.
• U.S. ITAR eligibility: U.S. citizen or national, lawful permanent resident, qualifying refugee or asylee, or eligible to obtain the required U.S. Department of State authorization.
• Availability to work extended hours and weekends as needed.

Nice to have

• Experience coordinating interviews or supporting a recruiting team in a fast-paced startup or technical environment.
• Familiarity with Greenhouse or another applicant tracking system.
• Experience arranging candidate travel, managing itineraries, and processing reimbursements.
• Experience preparing conference rooms, presentation equipment, and video conferencing tools.
• A track record of improving scheduling processes and recruiting operations efficiency.

Culture & Benefits

• Healthcare, dental, and vision plans.
• Retirement savings and paid time off.
• Performance-based incentives and equity participation.
• Funding for continuing education, training, and career growth.
• Transparent compensation tiers and decision-making.
• Equal opportunity workplace with a focus on diversity and inclusion.