Product Manager (Colleague Documents)

Location: Kraków, Poland; hybrid, based in or near Kraków. Spend 60% of the week (3 days) collaborating at office locations or local sites and the rest remotely.

Salary: PLN 18,000–24,000 gross per month.

Company

hirify.global develops products and technology supporting Tesco customers, colleagues, and communities, including large-scale colleague-facing platforms.

What you will do

• Set the long-term strategy and roadmap for the Colleague Document Management Solution (CDMS), including prioritising business areas for onboarding.
• Manage the day-to-day backlog with the Kraków agile engineering team, including user stories, acceptance criteria, prioritisation, and technical clarification.
• Own reusable document capabilities including upload and camera scanning, OCR and data extraction, metadata, version control, secure storage, APIs, search, retrieval, retention, legal hold, and deletion.
• Shape the frontend experience for managers and colleagues and work with design and user research to improve document uploading.
• Onboard journey teams and business areas, define platform boundaries, and make CDMS self-service through integration guides, feature definitions, and decision trees.
• Own compliance outcomes, OKRs, analytics, reporting, security trade-offs, technical debt, data migration, and collaboration with third-party partners and senior stakeholders.

Requirements

• 5+ years of Product Management experience in agile or Scrum environments, including end-to-end ownership of a product or capability.
• Strong understanding of API design and best practices.
• Working knowledge of cloud services, preferably Azure, and technical competence to influence solution context and support engineering estimation.
• Understanding of document and content management concepts, including metadata models and taxonomy, version control, access control lists, retention and deletion rules, OCR, and data extraction.
• Understanding of personal data handling at scale, including GDPR, data minimisation, retention, legal hold, and auditability.
• Excellent written and verbal communication, advanced stakeholder management, presentation and persuasion skills, and the ability to influence senior stakeholders without direct authority.
• Experience with Jira, Confluence, and Aha!, agile user stories and acceptance criteria, value-based prioritisation, analytical problem-solving, and time management.
• Experience setting product strategy and delivering against it, managing technical debt and upgrade value, working with third-party suppliers against a statement of work, and making decisions under competing priorities.
• Ability to learn the colleague documentation domain and Tesco technical landscape quickly, build trust across distributed UK and Kraków teams, and demonstrate ownership and responsiveness.

Nice to have

• Experience with a shared platform, internal capability, or global component consumed by other product teams.
• Experience with an enterprise content management platform such as OpenText, Documentum, M-Files, Kofax, SharePoint, or similar.
• Domain expertise in HR or People functions, compliance, or regulated document handling.
• Experience with OKRs.
• Understanding of OCR and data extraction.

Culture & Benefits

• Hybrid working with flexibility discussions and a permanent contract from the start.
• Up to 20% yearly performance-based salary bonus.
• Private healthcare, cafeteria and Multisport benefits, and additional paid leave options.
• Annual leave increase, back-to-school leave, and fertility leave.
• Certified technical training, Udemy access, office sports activities, referral bonus, and a MacBook.
• Inclusive workplace focused on collaboration, accountability, learning, and support.

Hiring process

• Submit an application and discuss flexible working needs during the application process.