Administrative Assistant (Talent Acquisition)

Location: Hybrid in Lexington, MA, United States; must live within 100 miles of Lexington and be onsite at least 3 days per week. Must be a US Citizen and able to obtain an active Secret Clearance; an interim clearance is sufficient to start. No travel required.

Company

Technical services company supporting a premier US defense research organization through policy-compliant IT systems, security testing, and customer-focused technical solutions.

What you will do

• Coordinate interviews and scheduling while supporting a professional candidate and hiring-manager experience.
• Communicate general policy and employment information to candidates and employees.
• Support pre- and post-employment transactions, including onboarding documentation.
• Provide administrative support to HR business partners and Talent Acquisition throughout hiring, onboarding, employee actions, and offboarding.
• Take meeting notes, distribute them as needed, and support HR and recruiting initiatives.
• Improve team efficiency by developing solutions, streamlining processes, anticipating needs, and recommending procedures.

Requirements

• Must be a US Citizen and able to obtain an active Secret Clearance; an interim clearance is sufficient to start.
• Must be within 100 miles of Lexington, MA and available for at least 3 onsite days per week.
• At least 3 years of administrative support experience, data entry, filing, meeting management, applicant tracking systems, Adobe software including Acrobat and InDesign, and Microsoft Office Suite including Excel and PowerPoint.
• High school diploma or equivalent and at least 3 years of experience in an administrative role.
• Strong organizational skills, attention to detail, time management, and ability to manage multiple priorities.
• Strong verbal, written, interpersonal, and candidate-facing communication skills.
• Proactive working style with the ability to anticipate program and leadership needs and recommend updated processes and procedures.
• Proficiency with applicant tracking systems and Microsoft Office Suite, including Excel, Outlook, Word, and PowerPoint.

Nice to have

• Bachelor's degree.
• Human Resources or Talent Acquisition experience.
• Previous recruitment-support experience within an HR department or recruiting agency.
• Experience with SuccessFactors Recruiting Module, automated resume tracking systems, or HR software.

Culture & Benefits

• Fast-paced, customer-focused, technically innovative work environment.
• 15 PTO days, 10 paid holidays, floating holidays, and paid volunteer time.
• One week of paid maternity or paternity leave after one year of full-time employment.
• Tuition reimbursement of up to $5,000 annually for eligible full-time employees after six months.
• 401(k) plan with employer matching, immediate eligibility, and 100% vesting.
• Reimbursement for cell phone, internet, and eligible personal devices; remote-work eligibility requires working remotely at least 2 days per week.

Hiring process

• First-round interview by Zoom with the hiring manager.
• Second-round interview conducted in person.