PA to Broking Division MD (12-14 mth maternity cover)

Location: London, England, United Kingdom; 12–14 month maternity cover

Company

hirify.global provides maritime services including broking, finance, port services, and research across global shipping, offshore, trade, and energy markets.

What you will do

• Support the Managing Director of the Specialised Products broking division, anticipate needs, and help prioritise requests.
• Act as gatekeeper and first point of contact for internal and external stakeholders.
• Manage the diary, coordinate meetings, organise meeting rooms, and prepare and circulate agendas.
• Arrange travel, including flights, accommodation, visas, and itineraries.
• Organise client events, conferences, away days, and other departmental activities.
• Prepare reports and presentations, conduct project research, process routine administration and expenses, and support the wider department.

Requirements

• Strong PA experience is essential, including experience supporting senior-level individuals.
• Experience working within a global organisation.
• Strong administration skills and excellent organisation, with the ability to manage multiple tasks, prioritise, meet deadlines, and work calmly under pressure.
• Proactive, self-motivated, adaptable, and able to work independently and as part of a team.
• Strong written and verbal communication skills, with the ability to liaise with people at all levels and build effective relationships.
• Strong attention to detail and a focus on accuracy.
• Ability to use initiative, solve problems, maintain confidentiality and discretion, and exercise diplomacy.
• Professional approach, good work ethic, flexible attitude, and ability to collaborate across diverse backgrounds.
• Strong Microsoft Office skills, including Word, Excel, and PowerPoint.

Culture & Benefits

• Work in a fast-paced maritime broking environment supporting a global organisation.
• Values include integrity and respect, drive, relationship building, collaboration, resilience, and curiosity.
• Role includes interaction with colleagues, clients, and external stakeholders across the business.