Administrative Coordinator

Location: Belfast, United Kingdom; hybrid working with three days per week required in the Belfast office

Company

Marsh is a global risk, reinsurance, capital, people, investments, and management consulting business serving clients in 130 countries.

What you will do

• Manage the UK Administrative team mailbox, reviewing incoming emails and documents and distributing or completing tasks as appropriate.
• Escalate matters in line with internal processes and maintain accurate correspondence and data files.
• Handle travel and accommodation arrangements and process team expenses.
• Manage incoming and outgoing files from the business and external law firms.
• Prepare payment requisitions and documentation, track receipt, and input data into the internal matter management system.
• Maintain strict confidentiality when handling sensitive information.

Requirements

• At least two years of administrative support experience in a professional environment.
• Excellent organisational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Outlook, PowerPoint, Excel, and Word.
• Collaborative, proactive, self-driven, and able to work independently.
• Ability to work from the Belfast office three days per week.

Nice to have

• Administrative support experience in a fast-paced legal environment.
• Ability to remain calm under pressure and manage stakeholders at all levels.
• High proficiency with Microsoft products and team collaboration tools.

Culture & Benefits

• Professional development opportunities and varied work.
• Supportive leadership and an inclusive, flexible working environment.
• Career opportunities, benefits, and rewards designed to support employee well-being.
• Hybrid work combining office collaboration, remote flexibility, and professional development.