Facility Management Specialist / Assistant (m/w/x)

Location: Berlin, Germany

Company

hirify.global is a Berlin-founded digital e-commerce company operating an online automotive aftermarket platform across 27 European countries.

What you will do

• Support the Facility Management team with the administration of the logistics warehouse, office furniture, and workplace resources.
• Coordinate external contractors, service providers, tradespeople, suppliers, appointments, site access, maintenance, and repair work.
• Record, prioritize, forward, and track building inquiries, damage reports, and service requests in the ticket system.
• Coordinate cleaning operations and monitor compliance with standards across warehouse and office areas.
• Manage, issue, and reorder personal protective equipment and support office organization, meetings, visitors, mail, and documentation.
• Assist with internal communication, reporting, safety policies, and general commercial and administrative tasks.

Requirements

• Degree in Business or Administration, ideally with experience in facility management, office administration, team support, or office management.
• Fluent German and English, written and spoken.
• Excellent knowledge of MS Office, confidence with standard office and communication tools, and basic knowledge of CAFM systems.
• Strong organizational and prioritization skills with a structured, reliable, detail-oriented approach.
• Professional, service-oriented communication skills, discretion, initiative, ownership, and a proactive hands-on mindset.

Nice to have

• Russian language skills.

Culture & Benefits

• Stable employment in a growing international company.
• International career opportunities in a multicultural environment.
• 30 calendar days of annual vacation plus one additional day off on the employee's birthday.
• Mental Wellbeing Program with confidential mental and physical health support for employees and immediate family members.
• Access to more than 650 soft- and hard-skill training courses and coaching opportunities.