Senior Facilities Specialist

Location: Munich, Germany; onsite at the Munich office

Company

hirify.global develops computational software, hardware, and intellectual property for electronic design across semiconductor, communications, automotive, aerospace, industrial, and health applications.

What you will do

• Coordinate office cleaning, building maintenance, caretaker activities, workplace amenities, supplies, shipping, and courier services.
• Manage office moves, workspace reconfigurations, furniture, equipment, plants, catering, and local employee events.
• Create and manage facilities-related purchase requisitions and purchase orders in Coupa.
• Coordinate vendor onboarding, supplier relationships, procurement activities, and collaboration with Accounts Payable and Global Shared Services.
• Administer company vehicles, leasing processes, fuel cards, fleet documentation, and JobRad bicycle leasing.
• Act as Safety Officer for the Munich site and coordinate safety equipment, emergency preparedness, health days, vaccinations, and occupational health examinations.

Requirements

• Experience in facilities management, office administration, workplace services, or a related field.
• Strong organizational skills, attention to detail, independent working ability, and the capacity to manage multiple priorities.
• Experience working with vendors, external service providers, and procurement processes.
• Strong verbal and written communication skills in German and English.
• Proficiency in Microsoft Office applications and a practical, customer-focused approach.
• Ability to adapt as priorities change and collaborate with employees, vendors, property management, and internal stakeholders.

Nice to have

• Familiarity with Coupa or similar purchasing systems.
• Experience in fleet administration or employee benefit programs.
• Health and Safety certification or willingness to obtain the required certification.
• Strong stakeholder-management and service-oriented skills.

Culture & Benefits

• 30 days of holiday per year.
• Group pension plan, JobRad, EGYM Wellpass, and lunch vouchers.
• Five paid days per year for volunteering.
• Employee Stock Purchase Plan.
• Opportunity to work for a Great Place to Work and Fortune 100 organization.