Deputy Company Secretary

Location: London, United Kingdom; hybrid workplace

Company

hirify.global is a global research company whose panel and people help make public opinion heard across local, national, and international communities.

What you will do

• Support PLC governance by managing board and committee calendars, agendas, papers, minutes, action logs, portals, director induction, conflicts registers, and governance policies.
• Manage AIM, UK MAR, and market disclosure processes, including the Nominated Adviser relationship, QCA Code compliance, insider lists, RNS releases, shareholding monitoring, and PDMR/PCA notifications.
• Own the annual report governance sections and AGM processes, including notices, resolutions, registrar coordination, proxies, and voting results.
• Manage shareholder-facing share capital and employee share plan matters, including EBT governance, plan rules, share issues, block listings, buybacks, dividends, and related approvals.
• Oversee group and subsidiary governance, entity master data, legal records, beneficial ownership registers, appointments, resolutions, powers of attorney, and entity lifecycle activities.
• Manage statutory filings, registered office arrangements, outsourced corporate service providers, compliance calendars, service levels, and cross-functional hand-off deadlines.

Requirements

• Chartered Governance Institute qualification, or qualification as a solicitor or barrister with substantial listed-PLC company secretarial experience.
• Experience with AIM or Main Market obligations, including AIM Rules, the QCA Code, and UK MAR disclosure processes.
• Track record of servicing a PLC board and committees, annual reports, and AGMs.
• Working knowledge of share capital and employee share plan mechanics, including EBTs and block listings.
• Experience overseeing multi-jurisdictional entity management, outsourced corporate services providers, and entity management systems.
• Ability to hold Finance, HR, and Technology stakeholders accountable for RACI responsibilities and hand-off deadlines.

Nice to have

• Experience implementing a board portal.

Culture & Benefits

• Values include accuracy, ethics, proven methodologies, innovation, diligence, respect, and trust.
• Supportive workplace focused on diversity, belonging, and inclusion.
• Benefits support physical, financial, and emotional wellbeing.
• Equal opportunity employment practices are applied.