Proposal Operations Coordinator (Federal Government)

Location: Fully remote within the United States; employees near Leesburg, Virginia may optionally work from the office, but regular attendance is not required. Eligibility to work in the United States is verified through E-Verify.

Company

hirify.global is a Service-Disabled Veteran-Owned Small Business providing technology, engineering, business consulting, and mission support services to federal government customers.

What you will do

• Develop and maintain proposal schedules, milestones, contributor assignments, compliance matrices, outlines, and production plans.
• Coordinate kickoffs, working sessions, status meetings, color team reviews, corrective actions, and submission activities.
• Monitor contributors, maintain accountability, identify risks and conflicts, and coordinate timely resolution without formal supervisory authority.
• Analyze solicitations and acquisition documents to identify instructions, evaluation criteria, submission requirements, and compliance obligations.
• Review and assemble proposal content for clarity, consistency, grammar, formatting, completeness, responsiveness, and configuration control.
• Maintain proposal repositories and improve workflows through technology, automation, AI-assisted tools, and lessons learned.

Requirements

• At least two years of hands-on experience supporting competitive proposal development.
• Working familiarity with Shipley or a comparable structured proposal methodology, including formal color team reviews.
• Experience supporting multiple proposal cycles across planning, contributor coordination, reviews, production, and submission.
• Experience creating proposal schedules, compliance matrices, assignment trackers, and production documentation.
• Strong facilitation, organization, communication, editing, proofreading, and document quality-control skills.
• Proficiency with Microsoft Word, Excel, PowerPoint, collaborative document management tools, and virtual coordination of distributed contributors.

Nice to have

• Three to five years of experience in proposal coordination, proposal operations, or a related function.
• Experience with federal government proposals, including Department of Defense, Department of Homeland Security, FAR-based solicitations, IDIQ task orders, or small-business contracting.
• Experience supporting RFIs, sources sought responses, Pink Team, Red Team, Gold Team, or comparable reviews.
• Familiarity with proposal content libraries, past performance repositories, configuration management, and AI-assisted productivity tools.

Culture & Benefits

• Fully remote work with frequent virtual collaboration across multiple U.S. locations.
• Optional office work for employees near Leesburg, Virginia; regular attendance is not required.
• Direct interaction with company leadership and meaningful responsibility for proposal operations.
• Work in a deadline-driven environment with periods of heightened activity around submissions.
• Emphasis on initiative, accountability, sound judgment, quality, and professional development.