Administrative Assistant & Office Operations Manager (Healthcare)

Location: San Francisco, United States; on-site. Relocation support to the United States is available for the right candidates, and visa sponsorship is offered.

Company

hirify.global is building a health system that combines lab testing, data aggregation, digital twins, an AI doctor, and peptide-based care to help people understand their health and act earlier.

What you will do

• Manage CEO and executive team inboxes and calendars, prioritize requests, coordinate responses, and protect time for focused work.
• Organize meetings, prepare materials, track follow-ups, and support executive decision-making.
• Book flights, hotels, and ground transportation; prepare itineraries and manage changes and related expenses.
• Run daily lunch and office hospitality, manage vendors and maintenance, and improve the workplace.
• Plan team gatherings, celebrations, and offsites that strengthen team connection.
• Track spending across office operations, meals, travel, and events while building dependable recurring processes.

Requirements

• Experience supporting senior leaders and managing office or business operations.
• Strong judgment, discretion, independence, and comfort handling sensitive information.
• Excellent organization, ownership, follow-through, and ability to reprioritize quickly.
• A thoughtful, hands-on approach to executive logistics and workplace operations.
• Comfort using email, calendars, shared documents, and workplace tools to create straightforward systems.
• Ability to work on-site in San Francisco or relocate to the United States.

Nice to have

• Personal interest in hirify.global’s mission of extending and enhancing human life.

Culture & Benefits

• Work closely with company leaders and see the direct impact of operational judgment and execution.
• Shape the everyday experience of a growing team with autonomy to make meaningful improvements.
• Help build a proactive approach to healthcare.
• Join an international team with a strong emphasis on health, high standards, and doing meaningful work.
• Visa sponsorship and relocation support to the United States are available for eligible candidates.