Business Operations Specialist

Location: Porto, Portugal — hybrid setup with no mandatory office days

Company

DEUS develops ethical and impactful AI solutions through data, engineering, user experience, and strategy.

What you will do

• Manage day-to-day operations for key accounts and coordinate priorities across Sales, Delivery, Finance, People, and client stakeholders.
• Maintain accurate CRM account, contact, opportunity, and pipeline data and support reporting and data quality checks.
• Own operational communication, documentation, request management, and weekly PMO governance.
• Control timesheets and travel expenses, validate time entries, and reconcile client-platform data before invoicing and payroll close.
• Maintain live staffing visibility, review resource requests, and identify roll-offs, overlaps, and expiring contracts.
• Coordinate interviews, onboarding, extensions, and offboarding across People, Finance, and IT.

Requirements

• Bachelor’s degree in Management, Accounting, International Business, Project Management, or a related field.
• 2–3 years of experience in business operations, PMO, resource management, or project administration.
• Experience engaging business and commercial stakeholders, setting agendas, and driving execution.
• Excellent written and spoken English required.
• Confident, hands-on Excel skills and a structured, autonomous approach to work.
• Strong focus on continuous improvement and operational accuracy.

Nice to have

• Experience with CRM systems, ERP platforms, Statements of Work, or commercial proposals.
• Analytical skills including reporting and dashboard creation.
• Experience with resource planning and work management tools such as Ganttic or Jira.

Culture & Benefits

• Hybrid flexibility with no mandatory office days.
• €1,000 annual learning budget, dedicated mentorship, and a clear growth framework.
• Annual reviews that recognize development and align salary with growth.
• Health insurance, flexible benefits, and additional vacation days with tenure.
• Multicultural community with social events, activities, and an annual company retreat.
• Inclusive and accessible recruitment process with a strong commitment to respectful collaboration.