Project & Operations Coordinator (Robotics)

Location: New York City, NY; able to work from the studio. Working hours: EDT.

Company

hirify.global designs the human side of robotics, turning complex systems into trusted products through branding and interfaces.

What you will do

• Run weekly project kickoffs, check deadlines, flag risks, and ensure the team has what it needs.
• Open client calls with agendas, manage time, and close with clear next steps.
• Send recap notes and action items to clients within hours of each call.
• Track required files, access, and feedback so the design team is not blocked.
• Send contracts, NDAs, and invoices and track signatures and payments.
• Follow up with new leads using timely, clear written communication.

Requirements

• 1–3 years of experience as a project, studio, or account coordinator; agency experience is preferred.
• Excellent written English and a calm, clear presence on client calls.
• Strong organization and consistent follow-up skills.
• Comfort with contracts, invoices, and electronic signature tools.
• Based in New York City and able to work from the studio.

Nice to have

• Experience in a design or creative studio.
• Familiarity with Notion, Slack, Figma, and invoicing tools.
• Curiosity about robotics and AI.

Culture & Benefits

• Weekly Design Together sessions with designers.
• Twice-weekly Slack updates.
• Small team, flat hierarchy, and significant ownership.
• Annual team meeting in different parts of the world.

Hiring process

• Send a CV or LinkedIn profile by email.
• Include a short note about the most chaotic project you kept on track.