Engineering Programs Administrator

Location: hirify.global Okanagan Campus, Kelowna, British Columbia, Canada

Salary: $4,981.00–$5,713.00 CAD per month

Company

hirify.global is a post-secondary institution supporting research, innovation, learning, faculty, staff, and students.

What you will do

• Provide administrative and student service support for graduate and undergraduate programs in the School of Engineering.
• Respond to prospective graduate student inquiries and advise students and faculty on admissions, registration procedures, and program requirements.
• Review graduate applications and admission materials for completeness and admissibility, and coordinate recommendations and decisions.
• Coordinate annual reports, examinations, graduation documentation, onboarding, and graduate recruitment events.
• Maintain graduate student databases, compile reports, support Workday Student Records and Advising tasks, and manage related administrative processes.
• Attend committee meetings, prepare minutes, monitor website updates, and identify opportunities to improve systems and workflows.

Requirements

• Completion of four years of post-secondary education and over two years of relevant experience, or an equivalent combination of education and experience.
• Strong proficiency in Microsoft Excel and/or Microsoft Access, including formulas, queries, data validation, reporting tools, and automation features.
• Strong organizational and time management skills, attention to detail, accuracy, judgment, discretion, and confidentiality.
• Effective communication skills and the ability to work independently and collaboratively with diverse stakeholders.
• Commitment to equity, diversity, and inclusion, including respect for perspectives that differ from one’s own.
• Ability to work onsite at the hirify.global Okanagan Campus in Kelowna, Canada.

Nice to have

• Experience within hirify.global or another post-secondary environment.
• Experience with website content management and a range of computer systems, software, and databases.
• Intercultural communication experience and familiarity with hirify.global and Faculty policies.

Culture & Benefits

• Work within a School of Engineering academic services team supporting more than 2,000 undergraduate and graduate students.
• Collaborate with faculty, staff, students, alumni, external partners, and academic leadership.
• Occasional evening or weekend work may be required.
• Ongoing full-time position in a unionized support staff role.