Recruiting Operations Coordinator

Location: Remote within the United States, working Eastern Time hours

Salary: $38–$46 per hour

Company

hirify.global provides AI-powered judgment infrastructure and commercial intelligence for economic security, supply-chain risk, sanctions enforcement, and investigations.

What you will do

• Own end-to-end interview scheduling, including panels, technical rounds, executive interviews, rescheduling, and time-zone coordination across the US, UK, EMEA, and APAC.
• Coordinate candidate communications, confirmations, preparation materials, interviewer bios, and timely process updates.
• Partner with talent acquisition partners and hiring managers to build interview plans, organize panels, and keep searches moving.
• Configure and maintain Greenhouse, including requisitions, stages, interview kits, scorecards, job posts, permissions, and reporting.
• Build weekly talent reports covering pipeline stages, conversion, time to fill, offer activity, and feedback status.
• Document hiring processes, coordinate offer-to-onboarding handoffs, and improve playbooks and manager guides.

Requirements

• At least two years of experience in recruiting coordination, recruiting operations, or HR operations in a fast-paced hiring environment.
• Hands-on Greenhouse configuration experience, including requisitions, interview kits, scorecards, job posts, permissions, and reporting.
• Experience scheduling high volumes of interviews across multiple time zones; 20 or more interviews per week should be familiar.
• Strong communication, follow-up, stakeholder management, and concise business writing skills.
• Comfort working with data and using AI to process, understand, and report on information.
• Full-time contract engagement of approximately 40 hours per week, remote within the United States on Eastern Time hours.

Nice to have

• Experience supporting commercial and government or cleared hiring processes.
• Exposure to international hiring across the UK, EMEA, or APAC.
• Experience with Rippling, Juicebox, LinkedIn Recruiter, ModernLoop, GoodTime, or similar scheduling tools.
• Experience building reporting or documentation that remained in use over time.

Culture & Benefits

• Visible role supporting hiring across the entire company and every function.
• Close collaboration with senior talent and executive stakeholders.
• Mandate to improve and document the hiring operating model.
• Contract work paid at an hourly market rate.
• This contract engagement is not eligible for hirify.global benefits, equity, or the company bonus program.

Hiring process

• Take over scheduling for open requisitions during the first two weeks.
• Publish the first weekly talent report in the third week.
• Provide a written assessment and prioritized improvement plan for Greenhouse and hiring processes during the fourth week.