Team Coordinator

Location: Hybrid role requiring 3 days per week in the Sydney CBD and/or Sydney Olympic Park offices, with the option to work 2 days from home.

Company

hirify.global is an Australian member-owned organisation operating across roadside assistance, electric vehicle charging, holiday parks, car rentals, harbour transport, and ocean cruising.

What you will do

• Manage meeting requests, calendars, agendas, minutes, and follow-up actions for two General Managers.
• Prioritise competing requests and support the Membership team’s day-to-day operating rhythm.
• Prepare leadership papers, updates, presentations, reports, and monthly reporting materials.
• Track project deadlines, workflows, quarterly and annual planning, and execution against plan.
• Organise team meetings, All Hands, Town Halls, planning offsites, workshops, conferences, travel, and accommodation.
• Manage expenses, purchase orders, vendor payments, filing systems, and confidential records while supporting external stakeholders and the EA to the CMO.

Requirements

• At least 5 years of experience providing administrative support to senior leaders.
• Strong organisational, time-management, prioritisation, and problem-solving skills.
• Excellent written and verbal communication with the ability to build effective relationships with executives, senior leaders, team members, vendors, and other stakeholders.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
• High attention to detail and accuracy, with the ability to maintain confidentiality and handle sensitive information.
• Ability to work collaboratively in a fast-paced team environment and manage multiple tasks.

Culture & Benefits

• Hybrid working arrangement with progressive flexibility.
• Five weeks of annual and recreation leave plus wellbeing benefits.
• Discounts on SIXT car rentals, cruises, accommodation, insurance, groceries, entertainment, fitness, and other services.
• Complimentary myNRMA membership with free roadside assistance and member discounts.
• Career development and mobility opportunities across hirify.global and different locations.
• Inclusive workplace welcoming people from diverse cultural backgrounds, First Nations people, people with disability, and LGBTQI+ community members.

Hiring process

• Successful applicants must complete pre-employment checks.