Office Coordinator (m/f/d)

Location: Warsaw, Poland; on-site at Fabryczna 5 most days of the week with a hybrid work model

Company

Flix operates a tech-driven travel platform focused on making travel more accessible, sustainable, and affordable.

What you will do

• Ensure smooth day-to-day operation of the Warsaw office, including reception.
• Manage administrative processes, document flows, and contract administration.
• Oversee administrative budgets, spending, procurement, office supplies, inventory, equipment, maintenance, and repairs.
• Manage relationships with suppliers, vendors, and building administration.
• Organize office events and support employee experience initiatives.
• Standardize processes and drive operational improvements across regional offices in Eastern Europe.

Requirements

• Strong organizational skills and the ability to manage multiple priorities independently.
• Proactive mindset, professionalism, and strong interpersonal and communication skills.
• Fluency in Polish and very good spoken and written English.
• Solid skills in Excel, Word, Outlook, and PowerPoint.
• Availability to work on-site most days of the week in Warsaw.

Culture & Benefits

• Hybrid, office-first work model with flexibility to balance work and life.
• Option to work from another location for up to 60 days per year, depending on the role.
• Travel perks including 12 free Flix vouchers and 12 discount vouchers for friends and family.
• Confidential counselling, courses, and stress-management support for employees and up to four family members.
• Language classes, training courses, expert-led sessions, and a mentoring program.
• Ownership culture with opportunities to take initiative and shape career development.