Office Manager (Defense Tech)

Location: Warsaw, Poland; on-site

Company

hirify.global develops autonomous drone coordination software for large-scale, pilot-free operations and defense applications.

What you will do

• Run the daily lunch program, including menus, headcount, dietary requirements, vendors, quality control, and budget.
• Maintain office supplies, meeting rooms, seating plans, desk allocation, cleanliness, and office moves for a 50–75-person office.
• Manage access, keys, badges, visitors, and deliveries in coordination with Physical Security.
• Manage cleaners, maintenance contractors, caterers, and other suppliers, including quotes, service expectations, contracts, and payments.
• Handle petty cash, utilities, office bills, monthly reconciliation, expense coding, and budget variance reporting.
• Support HR administration, team lunches, celebrations, all-hands meetings, offsites, and other community initiatives.

Requirements

• 5+ years of experience managing a large office of 50+ people in office management, workplace operations, or facilities.
• Hands-on experience managing vendors, budgets, petty cash, and office services.
• Strong organisation, attention to detail, prioritisation, communication, and discretion with confidential information.
• Fluent Polish and English are required.
• Positive, proactive, people-focused approach and willingness to learn new skills.

Nice to have

• Experience supporting international teams in a fast-growing technology or defense company.
• Event planning experience.
• Working knowledge of Polish labour law basics or HR administration.
• Ukrainian language skills.

Culture & Benefits

• Direct ownership of how the Warsaw office operates and how 50–75 people work, eat, and connect.
• Opportunity to influence systems with direct impact in a defense technology environment.
• Close-knit team with short feedback loops and visible initiative.

Hiring process

• Recruiter screen.
• Team interview followed by a hiring manager interview.
• Offer stage; additional background checks may be conducted in accordance with applicable EU laws and regulations.