EU Affairs & Administrative Officer (M/F/d)

Location: Warsaw, Poland; hybrid work model.

Company

Frontex is a European Union agency headquartered in Warsaw that supports EU Member States and Schengen Associated Countries with external border management.

What you will do

• Provide administrative support for general procedures, document management, and internal workflows.
• Enter, update, and maintain data in electronic systems and databases.
• Prepare reports, briefing notes, official correspondence, letters, and statistical summaries.
• Organize online and in-person meetings, including agendas and minutes.
• Manage correspondence, travel arrangements, calendars, functional mailboxes, and information flow.
• Support financial commitments, procurement requests, expense reimbursements, and archiving of financial documentation.

Requirements

• Previous administrative experience, preferably in HR, finance, strategy, operations, or institutional support.
• Experience in EU institutions, public administration, ministries, embassies, governmental agencies, or international organizations, or a relevant degree combined with practical administrative experience.
• Excellent English proficiency at minimum C1 level, written and spoken, is mandatory.
• Proficiency with electronic systems, databases, and MS Office applications.
• Strong organizational, coordination, communication, and attention-to-detail skills.
• Ability to manage multiple tasks, meet deadlines, collaborate internationally, and handle confidential information professionally.

Nice to have

• Knowledge of EU administrative procedures and institutional workflows.

Culture & Benefits

• Stable employment with attractive compensation.
• International and multicultural working environment.
• Exposure to European Union projects, procedures, and initiatives.
• Professional development opportunities and internal training.
• Hybrid work model and a collaborative working atmosphere.