Executive Coordinator (AI)

Location: New York City, New York, USA

Salary: $71,000–$121,000 annual base pay, plus potential bonus or commission, equity, and benefits.

Company

hirify.global provides a corporate environment focused on executive operations, employee support, professional development, and inclusive workplace practices.

What you will do

• Manage the Chief People Officer’s complex calendar, priorities, travel, and executive commitments.
• Prepare agendas, pre-reads, briefing materials, presentations, and follow-up communications.
• Use AI-enabled productivity tools to organize information, summarize content, track actions, and improve workflows.
• Coordinate leadership meetings, offsites, events, logistics, and stakeholder communications.
• Manage information flow, prioritize requests, and proactively resolve issues.
• Handle sensitive information and build relationships with executives, teams, and external partners.

Requirements

• Significant experience supporting senior executives or leadership teams.
• Exceptional organizational, communication, relationship-management, writing, editing, and proofreading skills.
• Experience coordinating executive meetings, offsites, travel, and complex schedules.
• Proficiency with Microsoft 365, including Outlook, Teams, PowerPoint, Word, and Excel.
• Comfort using AI-enabled productivity tools while maintaining accuracy and confidentiality.
• Ability to manage multiple priorities with professionalism, adaptability, and attention to detail.

Culture & Benefits

• Full-time employment with a competitive rewards package and opportunities for career growth.
• 401(k) program with a 6% employer match, employee stock purchase program, and student loan repayment assistance.
• Medical, dental, vision, health spending account, paid time off, parental leave, fertility benefits, and bereavement leave.
• Hybrid home/office schedules are available for most positions.
• Education assistance, job skills training, professional development, employee resource groups, and paid volunteer days.
• Inclusive workplace with reasonable accommodation available throughout the hiring process.