Head of Equity Administration (AI)

Head of Equity Administration

Company

Fireworks AI

Conditions

6 days agoSalary: 230K - 260K

Skills

Candidate Availability

Required and preferred rules are kept separate and reflect the wording in the original posting.

About the Role

You will own and scale global equity administration across the complete equity lifecycle. You will establish policies, controls, systems, reconciliations, and governance processes; support IPO readiness and public-company compliance; oversee global operations; and provide equity-related support to employees and executives.

Requirements

• 10+ years of progressive experience in stock administration, equity compensation, legal operations, compensation, finance, or a related field
• Experience supporting a late-stage private company, public company, IPO process, or major capital-markets transaction
• Knowledge of equity compensation vehicles, including stock options and RSUs
• Understanding of equity-related securities, tax, payroll, accounting, and governance considerations
• Experience with ASC 718 and equity-related financial reporting and controls
• Familiarity with Section 16, Rule 10b5-1 plans, insider trading controls, and SOX environments
• Experience with equity administration platforms such as Morgan Stanley at Work, Shareworks, Fidelity, Carta, E*TRADE, or Computershare
• Analytical skills for complex datasets and reconciliations
• Executive communication skills and cross-functional partnership skills
• Ability to build processes and controls in a rapidly scaling environment

Responsibilities

• Own day-to-day and strategic administration of equity compensation programs
• Manage grants, vesting, exercises, releases, cancellations, terminations, repurchases, transfers, and settlement
• Maintain equity records, capitalization data, participant information, and documentation
• Oversee equity administration platforms, workflows, integrations, and vendor relationships
• Establish scalable equity administration policies, procedures, controls, and service standards
• Lead equity-related IPO-readiness efforts and implement public-company systems and controls
• Support Section 16 processes, insider workflows, trading-window administration, and Rule 10b5-1 plans
• Partner on stock-based compensation reporting, reconciliations, audits, financial close, tax withholding, and payroll reporting
• Maintain internal controls and reconcile equity, general ledger, payroll, HR, and capitalization records
• Oversee global equity administration and cross-border compliance
• Support board and compensation committee equity governance and materials
• Monitor share utilization, plan reserves, dilution, burn rate, and equity metrics
• Develop employee equity communications and resolve employee inquiries
• Build and lead the equity administration function

Benefits

• Equity

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