4 часа назад
Executive Assistant
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Executive Assistant (AI Protein Discovery): Supporting two founding executives by managing calendars, inboxes, travel, personal administration, and meeting follow-up across Amsterdam, Zurich, and the US with an accent on executive judgment, discretion, and process ownership. Focus on coordinating competing priorities across time zones, preparing high-impact meetings, and automating recurring administrative work.
Location: Hybrid in Zürich or Amsterdam
Company
develops an AI-guided software platform that helps biologists discover and optimize proteins for biopharma, biotech, agri-tech, food-tech, and academic applications.
What you will do
- Manage two founding executives’ calendars as one system, protecting focus time and balancing priorities across time zones.
- Triage inboxes and draft or send responses to customers, investors, candidates, and colleagues.
- Plan customer visits, conferences, and travel between Amsterdam, Zürich, and the US, including flights, hotels, meetings, and dinners.
- Handle personal administration such as appointments, household logistics, official paperwork, bills, and renewals.
- Prepare meeting briefs, track decisions and action items, and automate recurring administrative processes.
Requirements
- 4+ years of experience supporting senior executives, ideally more than one at a time.
- Strong judgment when prioritizing urgent matters and deciding what requires executive attention.
- Clear, polished written English required.
- Experience handling personal administration with discretion alongside professional responsibilities.
- Organized, dependable, proactive, and comfortable building processes in a company of approximately 90 people.
- Comfort with Google Workspace and the ability to quickly learn new software tools.
Nice to have
- German fluency for local appointments, paperwork, and communication with authorities.
- Experience in a startup or scale-up environment.
- Familiarity with Swiss administrative procedures, including permits, insurance, tax paperwork, or relocations.
- Experience with Todoist, Notion, Linear, or similar task-management tools.
Culture & Benefits
- Work in an experienced team of just under 100 people distributed across Amsterdam, Boston, and Zürich, with additional remote colleagues.
- Competitive salary and a generous equity stake.
- Benefits and career progression opportunities.
- Human-led candidate review and a commitment to merit-based, inclusive hiring.
Будьте осторожны: если работодатель просит войти в их систему, используя iCloud/Google, прислать код/пароль, запустить код/ПО, не делайте этого - это мошенники. Обязательно жмите "Пожаловаться" или пишите в поддержку. Подробнее в гайде →
