Facilities Compliance Coordinator / Administrator

Location: United Kingdom - Towcester, Northamptonshire; full-time, site-based role

Company

hirify.global is the hiring organization for a facilities compliance and maintenance administration role supporting site infrastructure and production operations.

What you will do

• Maintain maintenance records, asset registers, schedules, CMMS data and service documentation.
• Coordinate planned preventative maintenance, shutdowns, inspections and follow-up actions.
• Raise and track purchase orders, supplier quotations, deliveries, invoices and budget commitments.
• Maintain statutory compliance registers and coordinate testing, certification and audit evidence for critical systems.
• Administer contractor access, inductions, insurance records, permits to work, risk assessments and method statements.
• Prepare maintenance, procurement and compliance updates, dashboards, KPI reports and management summaries.

Requirements

• Experience in maintenance, facilities, engineering, procurement or compliance administration.
• Experience raising and managing purchase orders and maintaining records, schedules and compliance documentation.
• Strong organisational, administrative, communication and prioritisation skills with close attention to detail.
• Working knowledge of Microsoft Office, particularly Excel and Outlook.
• Ability to work with maintenance technicians, engineers, contractors, production, EHS, procurement and finance.
• Ability to work on site in Towcester, United Kingdom.

Nice to have

• Experience in manufacturing, engineering, laboratory, cleanroom or another high-compliance environment.
• Experience with CMMS, ERP, procurement or permit-to-work systems.
• Knowledge of statutory inspections, contractor control, audits, risk assessments and corrective action plans.
• IOSH, NEBOSH or relevant compliance training.

Culture & Benefits

• Work supports safe, reliable and compliant operation of site infrastructure, critical utilities, production areas and building services.
• Collaboration with internal operational teams, contractors, suppliers and support functions.
• Equal opportunity workplace with reasonable accommodation available for applicants and employees with disabilities.